Cabanillas & Associates, P.C. · 8 hours ago
Administrative Assistant
New York, NY
Full-time
Onsite
Entry Level
$18/hr - $18/hr
1+ years expCabanillas & Associates, P.C. is seeking an Administrative Assistant to support their operations in New York. The role involves managing client communications, scheduling appointments, and maintaining office organization.
FinanceLaw EnforcementLegalProfessional ServicesReal Estate
Responsibilities
Answer In-Coming Calls/Review Voice Mails
Direct and Transfer Clients to Correct Staff Member
Confirm Client/Prospect Appointments
Schedule CM/PM appointments
Keep Log-In Sheet for clients & walk-Ins
Note Client Arrival in Calendar & Practice Master
Confirm Client Contact Information & assist with client intakes
Communicate clients Arrival to proper parties
Copy/Scan/Save to WD & email all client documents
Receive CA/CC/Money Order Payments
Submit Payment Info/copies to Accounting Department
Enter all Journal Notes/Macros to PM after client Interactions
Enter all billable/non- billable T-Codes to PM
Open PM ID’s & Matters for New Retainers/Prepare for finance
Draft retainers when asked
Meet with clients at front desk to sign BK petitions, immigration forms, Affidavits, Retainers, and ACH as needed
Explain to clients documents needed for case
Email Team with Urgent Matters
Review instalment tabs/AR as needed
Review walk-in client case details
Notify and Inform Supervisor of any Abnormalities
Satellite offices: prepare & send interoffice to WP (money, documents, retainers, etc)
Follow up with No Show Appointments
Keep track of Lead Docket Appointments & enter walk-ins in calendar
Schedule client meetings with Liaisons for collection/BK Analysis
Satellite offices: Receive Packages & distribute mail
Update & Enter Lead Docket appointments/reply to ongoing text messages
Manage Office: Equipment, Hot & Cold, Janitorial needs, Computer/Phone Issues
Make sure lobby is presentable
Qualification
Required
Self-motivated
Articulate
Experience in customer service
Attention to detail
Administrative Support: 1 year
High school or equivalent
Spanish language proficiency
Microsoft Office: 1 year
Benefits
401(k)
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance
Company
Cabanillas & Associates, P.C.
Cabanillas & Associates handles significant and difficult legal disputes (foreclosure defense, bankruptcy, real estate, immigration, matrimonial and family law, personal injury, and criminal law) in New York, New Jersey, and Connecticut.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase