Insurance Office of America · 8 hours ago
Senior Payroll Coordinator
Lake Mary, FL
Full-time
Hybrid
Mid, Senior Level
3+ years expInsurance Office of America is seeking a Senior Payroll Coordinator to support accurate and timely payroll operations for a complex, multi-state organization. The role involves processing payroll, managing payroll data, and ensuring compliance with laws and regulations while providing support to employees and managers.
Insurance
Responsibilities
Process, review, and complete bi-weekly and monthly payrolls, including regular, off-cycle, manual, and correction payrolls, ensuring accuracy and timeliness
Enter, validate, and maintain payroll data such as commissions, bonuses, incentives, reimbursements, pay rates, tax withholdings, direct deposits, and labor cost allocations
Prepare and analyze bi-weekly, monthly, quarterly, and ad hoc payroll reports, including Excel-based reconciliations, audits, and variance analyses
Audit timesheets and payroll transactions to ensure compliance with company policies and applicable federal, state, and local wage and hour laws
Review, process, and proof payroll records related to new hires, job changes, and terminations, including preparation and documentation of final pay
Administer income withholding orders and garnishments, ensuring accurate setup, calculations, payments, compliance, and record retention
Support 401(k) payroll activities, including contribution transmittals, loan changes, participant updates, and coordination with external providers
Provide payroll system support to employees and managers, including assistance with timekeeping, time-off entries, and resolution of payroll-related inquiries
Prepare and submit required payroll-related filings and reports, including multi-work state reports and Bureau of Labor Statistics (BLS) submissions
Maintain payroll documentation through accurate scanning, electronic filing, secure storage, and proper record retention practices
Serve as backup to the Payroll Tax & Compliance Specialist by assisting with tax account setup, agency communications, reconciliations, filings, and W-2 audits
Support workers’ compensation payroll data setup, quarterly reporting, premium payments, and annual audit preparation
Continual payroll education and webinars
Demonstrate integrity and leadership
Qualification
Required
Payroll processing and tax management experience
Demonstrated knowledge of federal, state, and local pay laws and tax management required; recent payroll experience supporting a multi-state employer required
Proficiency with web-based payroll systems and payroll report creation and formatting, with intermediate to advanced Excel skills
Proven ability to manage multiple priorities with strong time management and organizational skills while handling highly confidential information, maintaining accuracy, and meeting tight deadlines
Strong verbal and written communication skills with the ability to effectively partner with employees, managers, and executives
Commitment to ongoing payroll education and continuous professional development
Three years of payroll experience related to the essential functions required
Preferred
College degree in business, accounting, or a related field preferred but not required
FPC designation strongly preferred
Experience with Workday or similar human capital management systems preferred; system-specific experience not required, training will be provided
Benefits
Company-paid health insurance
Paid holidays, vacations, and sick time
401K with employer match
Professional growth and career progression opportunities
Respectful culture and work/family life balance
Community service commitment
Supportive teammates and a rewarding work environment
Company
Insurance Office of America
Insurance Office of America is a full-service insurance agency.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2025-10-07Private Equity
Leadership Team
Dennis Robinson
Sr. Vice President / Partner
Heath Ritenour
Chairman of the Board
Recent News
2026-01-22
FinTech Global
2025-10-07
Company data provided by crunchbase