Danny Wimmer Presents · 20 hours ago
Executive Assistant
Nashville Metro
Full-time
Hybrid
Mid Level
4+ years expDanny Wimmer Presents is a company that creates unforgettable experiences through music festivals. They are seeking an Executive Assistant to provide essential administrative support to senior leaders, manage office operations, and ensure a professional and welcoming environment.
Event ManagementMedia and EntertainmentMusic
Hiring Manager
Natalie G.
Responsibilities
Provide day-to-day administrative support to 2–3 senior leaders, including calendar management and meeting coordination
Schedule meetings across internal and external stakeholders, ensuring accurate invites and logistics
Assist with meeting preparation, including agendas, materials, and post-meeting action items when appropriate
Coordinate executive travel as needed, including flights, hotels, and itineraries
Help triage incoming requests, flag priorities, and support timely follow-up
Assist with meeting prep and light follow-up when appropriate
Handle sensitive information with a high level of discretion and confidentiality
Serve as the primary point of contact for the office, greeting employees, visitors, and guests with warmth and professionalism
Manage visitor check-ins and notify staff of arrivals
Handle incoming and outgoing mail, packages, and deliveries
Maintain a clean, organized, and welcoming front desk and reception area
Manage conference room scheduling and basic meeting setup
Ensure meeting spaces are tidy, stocked, and technology-ready
Assist with basic AV and meeting tech troubleshooting; escalate issues as needed
Act as a go-to resource for general office questions and day-to-day support
Support internal meetings, office events, and special projects as assigned
Represent the company and office culture with professionalism, attention to detail, and a service-oriented mindset
Qualification
Required
Ability to thrive in a fast-paced, high-energy environment
Ability to meet urgent deadlines and shine under pressure
Passion for music
Strong organization skills
Discretion and attention to detail
Service-oriented mindset
Ability to juggle priorities in a fast-paced, collaborative environment
Provide day-to-day administrative support to 2–3 senior leaders, including calendar management and meeting coordination
Schedule meetings across internal and external stakeholders, ensuring accurate invites and logistics
Assist with meeting preparation, including agendas, materials, and post-meeting action items when appropriate
Coordinate executive travel as needed, including flights, hotels, and itineraries
Help triage incoming requests, flag priorities, and support timely follow-up
Handle sensitive information with a high level of discretion and confidentiality
Serve as the primary point of contact for the office, greeting employees, visitors, and guests with warmth and professionalism
Manage visitor check-ins and notify staff of arrivals
Handle incoming and outgoing mail, packages, and deliveries
Maintain a clean, organized, and welcoming front desk and reception area
Manage conference room scheduling and basic meeting setup
Ensure meeting spaces are tidy, stocked, and technology-ready
Assist with basic AV and meeting tech troubleshooting; escalate issues as needed
Act as a go-to resource for general office questions and day-to-day support
Support internal meetings, office events, and special projects as assigned
Represent the company and office culture with professionalism, attention to detail, and a service-oriented mindset
Preferred
4+ years of experience in an administrative assistant, executive assistant, front desk, or office coordination role
Experience supporting senior leaders with calendar management and meeting coordination
Strong interpersonal and communication skills with a professional, welcoming demeanor
Highly organized with the ability to manage multiple priorities and shifting requests
Proven discretion and sound judgment when handling confidential information
Comfortable working in a fast-paced, in-office environment
Proficiency with Google Workspace and/or Microsoft Office; quick to learn new tools and systems
Basic familiarity with office technology, AV setups, and virtual meeting platforms
Detail-oriented, dependable, and service-minded with a proactive approach to problem-solving
Company
Danny Wimmer Presents
Danny Wimmer Presents is an independent festival producer.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Danny Hayes
CEO
Fred Minnick
Bourbon Curator / Co-Founder of Bourbon & Beyond
Recent News
Seattle TechFlash
2025-09-23
Lane Report | Kentucky Business & Economic News
2025-05-08
2025-04-12
Company data provided by crunchbase