Escalon Services · 5 hours ago
Intellectual Property Legal Assistant
Santa Monica
Full-time
Onsite
Mid Level
$110K/yr - $120K/yr
3+ years expEscalon Services is seeking an Intellectual Property Legal Assistant to build and oversee the company’s intellectual property framework. The role involves managing patent portfolios and IP operations while collaborating with R&D and executive teams to ensure compliance and operational efficiency.
Accounting
No H1B
U.S. Citizen Only
Responsibilities
Develop and maintain the intellectual property roadmap and filing strategy, under CFO oversight
Conduct and coordinate prior-art searches, invention disclosures, and patent filings
Manage trademarks, licensing agreements, and technology-transfer documentation
Oversee IP budgeting, renewal deadlines, and audit readiness
Work directly with R&D and product leads to identify patentable inventions and define protection pathways
Translate technical innovations into clear, defensible invention disclosures
Ensure documentation aligns with DoD, DFARS, and export-control frameworks
Liaise with outside patent counsel and IP law firms for drafting, prosecution, and maintenance
Support the CFO in due-diligence reviews and IP risk assessments for partnerships, grants, or acquisitions
Manage IP-related contracts (NDAs, licensing, collaboration agreements) in coordination with the CFO
Maintain the IP Register and integrate it into company compliance systems (CMMC/NIST SP 800-171 data integrity)
Track and brief management on updates in U.S. and international IP law, particularly in AI, robotics, and embedded-systems domains
Assist in audit preparation and grant documentation involving IP ownership or technology conveyance
Qualification
Required
3+ years of experience in intellectual property, patent management, or legal operations — ideally in a tech, engineering, or R&D-focused company
Bachelor's degree in engineering, Computer Science, or a related technical discipline; additional studies in IP Law, Patent Practice, or Paralegal Certification preferred
Strong understanding of patent lifecycle management (from invention disclosure to issuance and maintenance)
Familiarity with USPTO, WIPO/PCT, and international IP processes
Working knowledge of contracts, NDAs, and IP clauses in federal or defense-sector projects
Excellent organisational and communication skills; able to bridge legal and technical vocabulary
Must be a U.S. citizen or lawful permanent resident (Green Card holder)
Background in AI, robotics, sensors, or hardware/software integration
Prior work with outside counsel or IP law firms in patent drafting and prosecution
Comfort working in a startup environment where flexibility, pragmatism, and cross-functional collaboration are key
Preferred
Additional studies in IP Law, Patent Practice, or Paralegal Certification
Benefits
Collaborative, supportive team culture where cross-functional work is the norm, and everyone contributes to problem-solving.
Fast-paced, innovation-driven culture that values creativity, problem-solving, and technical mastery.
Flexible PTO and comprehensive benefits that support work–life balance.
Company
Escalon Services
Escalon exists to unburden entrepreneurs.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
New Harbor Capital
2022-10-25Private Equity
Leadership Team
Ruby Sahiwal
Chairman & CEO
Alan Williamson
Executive Chief Technology Officer
Recent News
Company data provided by crunchbase