University of California, Davis · 4 hours ago
Business Office Assistant
Davis, CA
Full-time
Onsite
New Grad, Entry Level
$29.40/hr - $42.14/hrThe University of California, Davis is seeking a Business Office Assistant to provide support in managing and processing centralized purchasing, travel, and accounts payable/receivables activities. The role involves processing purchase orders, providing accounting support, and offering administrative assistance to faculty, staff, and students.
Higher Education
Responsibilities
65% - Accounting and Procurement
20% - Reception / Telecommunications
15% - Storekeeping, Administrative and Other Duties
Qualification
Required
Experience with accounts payable working with invoices, monthly reconciliation of purchases, billing, and collections, and knowledge of general accounting policies and procedures
Experience independently performing purchasing activities such as preparing acquisition documents via automated systems, reviewing purchasing documents for accuracy, reconciling packing slips and invoices, obtaining cost comparison information, interpreting terms and conditions of contracts, and maintaining records
Experience with accounts receivable and working with billing, entering electronic invoices to send to clients, and matching payments to receivables and enter payments into an electronic system
Analytical skills necessary to research past due issues and to resolve with appropriate University processes
Interpersonal, customer service, and communication skills (in person, in writing and by telephone) to interact effectively and professionally with a wide variety of individuals including CAHFS faculty and staff, clients, individuals from other university units, and government/outside agencies, and to work in a publicly accessible front desk environment
Knowledge and skills to use various computerized financial information systems as well as software programs such as MS Excel, Word, Outlook, etc
Skills to organize tasks and determine priorities for a variety of projects and assignments
Preferred
Experience with University of California, Davis systems including AggieEnterprise, AggieExpense, and Prepurchasing
Knowledge and skills to perform cost effective use and ordering of supplies and equipment
Analytical skills necessary to review University policy, apply to various situations, and alert the Fiscal Officer with perceived concerns
Company
University of California, Davis
UC Davis was founded in 1908 to serve the state of California. We do and we always will.
Founded in 1908
10001+ employees
H1B Sponsorship
University of California, Davis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (224)
2024 (182)
2023 (201)
2022 (157)
2021 (137)
2020 (130)
Funding
Current Stage
Late StageLeadership Team
Sean Quinn
Chief Financial Officer (Athletics)
Alyssa M. Rodriguez, PHR
Human Resources Generalist / Business Partner
Recent News
2023-10-27
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