Port of San Diego · 17 hours ago
Police Records Assistant
San Diego, CA
Full-time
Onsite
Entry Level
$61K/yr - $74K/yr
1+ years expThe Port of San Diego is seeking a Police Records Assistant to join their Harbor Police Department team. The role involves processing, filing, and releasing police records while ensuring compliance with legal requirements and department policies.
Government Administration
Responsibilities
Receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgment; conducts research, responds to requests for information, refers the request or complaint to appropriate staff and/or takes or recommends action to resolve the issue; greets and directs visitors
Receives, processes, researches and responds to requests for copies of police records; reviews requests to determine appropriateness of release; pulls, copies and re-files documents; receives payments for record requests
Processes various documents, including daily police and supervisor staffing reports, field interviews, notice to appear citations and corrections, courtesy notices, traffic warnings and parking violations; photocopies and distributes reports to various agencies; prepares and sends notices to obtain missing reports; prepares monthly reports for the Police Records Supervisor
Receives and processes electronic and paper subpoenas and discovery requests by court appearance priority; retrieves police reports and copies and attaches to court requests; maintains logs of court requests in the Watch Commander's log book; notifies officers of court appearance dates and takes necessary steps for cancellations
Processes stored vehicle/vessel reports and boat/vehicle impound notifications; sends certified notices to owners; maintains logs of stored vehicle/vessel reports and impound notifications
Attends to a variety of office administrative details; files and faxes documents; routes and distributes incoming correspondence
Provides training to new officers and staff on network use and procedures for completing field interview reports
Process and electronically file misdemeanor cases with the prosecutor's office
Qualification
Required
Graduation from high school or G.E.D. equivalent
One year of administrative experience involving the maintenance of detailed and complex records and legal documents, at least six months of which involved experience with a centralized records management program
Knowledge of procedures, practices, methods and techniques of records management
Knowledge of computer applications and capabilities for use in records management programs
Knowledge of standard office practices, procedures and equipment
Knowledge of correct English usage, including spelling, grammar and punctuation
Ability to operate a personal computer and other standard office equipment
Ability to organize work, set priorities and provide support to meet police records management needs
Ability to exercise sound, independent judgment within established procedures and guidelines
Ability to understand, interpret, explain and apply federal, state and local laws and regulations pertaining to the release and dissemination of police records and reports
Ability to learn and use federal, state and local computerized police records management systems utilized by the Harbor Police as required to carry out assigned responsibilities
Ability to understand and follow written and oral instructions
Ability to classify, index, process, file and retrieve a wide variety of materials under a comprehensive police records management system
Ability to prepare clear and accurate reports and other written correspondence
Ability to establish and maintain effective working relationships with managers, supervisors, officers, customers, the public and others encountered in the course of work
Certain assignments may require a valid driver's license and the ability to maintain insurability under the District's vehicle insurance program
If assigned to perform work at any of the District's Harbor Police facilities you must be able to pass a background investigation that includes, but is not limited to a polygraph examination
Preferred
Knowledge of law enforcement records and the California Public Records Act
Experience in public records management
Company
Port of San Diego
Port of San Diego is an innovative champion public-benefit company.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Randa Coniglio
President/Chief Executive Officer
Recent News
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