City of Amarillo · 11 hours ago
ADMINISTRATIVE SPECIALIST I
Simms Municipal Building
Full-time
Onsite
Entry Level
$16.20/hr - $21.56/hr
2+ years expThe City of Amarillo is seeking an Administrative Specialist I to support the Department’s Senior Management Team. This role involves performing complex administrative functions, managing special projects, and maintaining personnel records while ensuring excellent customer service.
GovernmentNon ProfitPublic SafetySocial Assistance
Responsibilities
Consistently provides excellent customer service in person, email and via telephone
Assists the Building Official and Deputy Building Official
Assists with special projects, reports and files and other administrative tasks as assigned
Organizes and prioritizes work and meeting critical deadlines
Performs clerical functions for the Construction Advisory and Appeals Commission (CAAC)
Performs timekeeping duties and handles department personnel files
Prepares statistical reports
Manages yearly Manufactured Home/RV park applications, inspections and licensing
Prepares correspondence, assists with office visitors and handles phone calls
Coordinates the Working Without a Permit (WWOP) violation process
Performs general supervisory tasks of WWOP Permit Technician and other personnel as assigned
Create and maintains strong working relationships with multiple departments and outside organizations
Assists in creating and maintaining operating procedures manuals and forms
Liaison with the Office of Innovation and Engagement for website updates and other projects
Assists in research and preparation of open records requests as required
Assists in preparing training and public information material, explains complex laws, codes, regulations, and ordinances
Able to read and interpret maps, plans, and specifications
Reviews and approves invoices (payment vouchers), cashiering duties as required
Provide City Secretary with Certificate of Occupancy information regarding alcohol licensing
Coordinates and manages departmental social events, including the organization of special-occasion cards and celebrations
Other job duties as assigned
Qualification
Required
High school diploma or equivalent required
Must be able to obtain the Permit Tech Certification within 1 year of employment
A minimum of two years of increasingly responsible administrative duties with office management/Supervisory experience is required
Must have excellent customer service skills
Must display excellent communication skills
Must be able to interact with other employees and the public to resolve problems
Must be able to deal with stressful situations, meet multiple deadlines and have the ability to multi-task
Proficient in the use of a personal computer, multi-line telephone and office-related software
Basic skills for word-processing, database management, spreadsheets and graphic presentations required
Must have good mathematical skills for statistical reporting and be able to analyze information
Must be able to research information contained in books, software or on the internet
Must have good reading skills for comprehension and speed
Must have good writing skills for structure and content
Company
City of Amarillo
City of Amarillo is a government organization that offers a range of public services for the improvement and development of the region.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Richard Gagnon
CIO
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