Quintessa Marketing · 2 hours ago
Executive & Lifestyle Personal Assistant
Oklahoma City, OK
Full-time
Onsite
Mid Level
3+ years expQuintessa Marketing is a fast-growing lead generation marketing company dedicated to helping attorneys and law firms expand their practices. They are seeking a highly capable Executive & Lifestyle Personal Assistant to support a CEO and family with executive scheduling, luxury travel, and day-to-day lifestyle operations.
AdvertisingLead GenerationLegalMarketing
No H1B
Responsibilities
Executive & Personal Scheduling
Own and manage the CEO’s personal calendar with strong attention to priorities, buffers, and travel time
Coordinate scheduling across family members, household staff, and external parties
Confirm appointments and logistics in advance to minimize last-minute disruptions
Prepare daily and weekly schedule briefings with proactive reminders
Coordinate private aviation logistics, including pilot communication, manifests, catering, ground transportation, and timing
Plan and execute end-to-end travel: flights, hotels, vehicles, itineraries, reservations, and contingencies
Maintain accurate travel profiles, preferences, loyalty programs, and required documentation
Ensure all travel is fully confirmed 24–48 hours in advance, with a “zero surprises” standard
Coordinate family logistics, including children’s schedules, pickups, activities, and travel support
Work closely with household staff (nanny, house manager, cleaning team) to ensure smooth daily operations
Manage vendors and service appointments (repairs, deliveries, home services)
Ensure household readiness standards are consistently met (organized, stocked, guest-ready)
Assist with wardrobe planning for travel, events, and key appearances
Coordinate closet organization, seasonal rotations, tailoring, returns, and resale of outdated items
Maintain “always-ready” essentials (travel kits, toiletries, chargers, etc.)
Ensure the CEO is fully prepared for commitments with minimal friction or oversight
Maintain organized records, including contacts, vendor lists, preferences, itineraries, and household documentation
Create and maintain checklists and SOPs to ensure consistent execution
Track requests and tasks through completion with strong follow-up
Provide concise daily updates (e.g., Today / Confirmed / Risks)
Qualification
Required
3+ years of experience as a Personal Assistant, Executive Assistant, Lifestyle Assistant, or Household Manager
Proven experience managing complex scheduling and travel logistics
Exceptional attention to detail with strong execution and follow-through
Confident, polished communicator via text, email, and phone
Ability to handle sensitive and confidential information with complete discretion
Valid driver's license and ability to run errands or coordinate pickups as needed
Strong technical capability with Google Calendar, Apple Calendar, Microsoft Office, task trackers, and travel apps
Preferred
Experience coordinating private aviation or luxury travel
Experience supporting high-net-worth principals and working with household staff
Familiarity with wardrobe management or concierge-style lifestyle support
Benefits
Comprehensive medical, dental, and vision insurance
Paid time off and company‑observed holidays
Up to two (2) weeks of paid PTO per calendar year
Travel-related expenses are covered when applicable
Company
Quintessa Marketing
Quintessa Marketing provides marketing and lead generation services for personal injury attorneys and law firms.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Lauren Von
Founder and CEO
Mark Oare
Chief Client Acquisition and Management Officer
Recent News
The Journal Record
2025-08-29
The Journal Record
2025-07-22
The Journal Record
2024-12-08
Company data provided by crunchbase