The University of Tulsa · 1 day ago
IT Events and Programs Specialist
1400 N Gilcrease Museum Rd, Tulsa, OK, 74127, US
Full-time
Onsite
Entry, Mid Level
2+ years expThe University of Tulsa is a student-centered research university that cultivates interconnected learning experiences. They are seeking an IT Events and Programs Specialist to coordinate and manage the technical and informational aspects of events and programming at Gilcrease Museum, ensuring seamless experiences for audiences through effective technology integration and event logistics management.
EducationHigher EducationVocational Education
Responsibilities
Partner with Learning & Community Engagement, curators, and external vendors to design and implement tech-enhanced programs, workshops, seminars, and lectures
Ensure all audiovisual (AV), streaming, and interactive technologies are set up, tested, and operational before and during each event
Manage event logistics: venue setup, scheduling, registration systems, IT support, and digital materials
Coordinate AV needs, troubleshoot onsite tech issues, liaise with vendors and IT service providers
Collaborate to develop program content and materials that incorporate digital tools
Collect performance data (attendance figures, engagement metrics), analyze results, and report findings to stakeholders
Provide Level 1/2 technical support for events: diagnostics, troubleshooting, on-site response
Maintain documentation for event technology—including setup guides, troubleshooting logs, and vendor contacts
Act as primary contact for internal teams and external partners regarding technology use at events
Support marketing and communications with digital assets
Qualification
Required
Proficiency in setting up AV systems
Familiar with event software
Strong project and vendor management abilities
Excellent communication and organizational skills
Ability to multitask and troubleshoot under pressure
Bachelor's degree in information technology, Event Management, Museum Studies, or related field
2+ years in event coordination, preferably within a museum, cultural institution, or educational setting
Strong IT background, particularly in audiovisual systems, event platforms, and basic network infrastructure
Ability to sit for extended periods when managing setup or registration
Occasional lifting and moving of AV equipment (up to 20 lbs)
Manual dexterity for connecting and configuring IT devices
Company
The University of Tulsa
UTulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry.
501-1000 employees
H1B Sponsorship
The University of Tulsa has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (17)
2023 (17)
2022 (15)
2021 (7)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
$0.15MKey Investors
National Endowment for the Humanities (NEH)
2023-01-10Grant· $0.15M
Leadership Team
Susan Neal
Vice President, Public Affairs, Research and Economic Development;Chief Operating Officer, Gilcrease
Dezy Cinocca
Human Resources Business Partner
Recent News
The Journal Record
2025-12-28
Venture Capital
2025-12-27
2025-12-27
Company data provided by crunchbase