EPITEC · 2 hours ago
Recruiter Assistant
Chicago, IL
Contract
Hybrid
New Grad, Entry Level
$25/hr - $25/hrEPITEC is seeking a Recruiter Assistant to support their Talent Acquisition team. The role involves coordinating interview logistics across multiple departments and ensuring a positive experience for candidates and hiring teams throughout the hiring process.
Information TechnologyStaffing Agency
Responsibilities
Partner closely with Recruiters, Hiring Managers, and interview teams to schedule phone screens, virtual interviews, and in-person interviews across multiple locations
Coordinate complex scheduling involving multiple interviewers, panel interviews, and shifting availability
Communicate interview details and expectations clearly to candidates and internal stakeholders
Manage calendar invitations, conference room reservations, virtual meeting links, and follow-up reminders
Serve as a primary point of contact for candidates regarding scheduling, logistics, and next steps
Ensure timely updates and a smooth, positive candidate journey from initial scheduling through final interviews
Respond to scheduling changes or conflicts quickly and tactfully
Qualification
Required
Prior experience coordinating interviews across multiple teams, locations, or time zones
Strong ability to navigate and manage competing priorities and shifting schedules
Exceptional organizational skills with the ability to manage multiple requests simultaneously
High accuracy in managing logistics, documentation, and communications
Professional and clear written and verbal communication
Ability to interact with candidates, hiring managers, and team members with professionalism, tact, and a customer-service mindset
Experience with Applicant Tracking Systems (ATS) and HRIS platforms
Proficiency with Outlook or similar calendar/scheduling tools
Comfortable with virtual meeting platforms (Teams, Zoom, etc.) and general office software
Preferred
Experience supporting Talent Acquisition in a high-volume or enterprise environment
Familiarity with multi-location or multi-time-zone scheduling
Background in HR, Recruiting Coordination, or administrative roles in a corporate setting
Benefits
401K
Paid time off
Company
EPITEC
Epitec is a premier technology services and professional staffing company.
Founded in 1978
1001-5000 employees
H1B Sponsorship
EPITEC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (189)
2024 (148)
2023 (154)
2022 (266)
2021 (203)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Mark Ruma
Chief Operating Officer (COO)
Company data provided by crunchbase