American Water · 2 hours ago
Executive Assistant
Camden, NJ
Full-time
Hybrid
Entry, Mid Level
$24.72/hr - $39.01/hr
1+ years expAmerican Water is a leading water and wastewater utility company, and they are seeking an Executive Assistant to provide operational and administrative support to the Vice President of Operations. The role involves managing calendars, coordinating travel, preparing reports, and facilitating communication within the organization.
ConsumerWaste ManagementWater
Responsibilities
Maintain calendars, schedule appointments and meetings. Coordinate travel arrangements, reconcile and maintain expense records and statements, and handle invoices and disbursement processing for executive leadership and direct reports. Handle requests and responds to inquiries. (20%)
Provide logistical and planning support for meetings, workshops, calls, and other various group needs. Prepare agenda and meeting materials and compile outputs and reports. Coordinate related travel and dining logistics. Participate on-site for applicable events. (20%)
Prepare reports which may include basic research, preliminary recommendations, and suggested conclusions; work with executive leadership to finalize and formalize reports. Create and maintain tracking logs, monthly status reports, etc. Research, prepare, compile, and extract information and supporting data in preparation for meetings, projects and reports. (20%)
Coordinate, compile, and edit reports, presentations, and/or meetings with executive leadership and/or board members inside and outside the company. Generate and maintain highly confidential files, records, and reports. (20%)
Apply functional and business knowledge to compose internal communications (articles, intranet postings, emails) as well as other external correspondence from rough notes. Respond to inquiries and manage, coordinate, and provide guidance on writing and posting policy documents on the company intranet. (5%)
Use advanced specialty software applications to create and maintain support tools which may include intranet pages, hyperlinks to reference documents, surveys, report summaries, presentations, training material, and various forms. (5%)
Coordinate employee rewards/recognition program activities or events, ensuring timely processing of recognition and/or remuneration paperwork, etc. (5%)
Participate in learning development opportunities, employee surveys, focus groups and internal communications, coordination of activities related to annual evaluations, surveys and other initiatives. (5%)
Qualification
Required
High School Diploma or equivalency required
Driver's license required
In-depth knowledge of Microsoft office suite applications including Word, Excel, PowerPoint, and Outlook
1 to 3 years of administrative experience with specific experience supporting the executive leadership and teams
Thorough knowledge of standard business practices and principles, including basic accounting and budgeting
Demonstrated excellent organization and administrative skills
Demonstrated effective communication skills, both verbal and written
Demonstrated ability to prioritize and manage
Demonstrated interpersonal skills
Effective problem solving and analytical ability
Understanding of safety and regulatory requirements
Detail-oriented with the ability to multitask in a fast-paced environment
Preferred
Associate's or Bachelor's level degree in business or related field of study preferred
Knowledge of enterprise resource planning (ERP), work and asset management, procurement, and time-keeping/payroll information technology systems preferred
Knowledge of the utility industry preferred
Benefits
401(k)
Defined Contribution Plan
Employee Stock Purchase Plan
Medical
Prescription
Dental and vision coverage
Disability
Paid time off
Life insurance
Voluntary benefits
Health and wellness programs
Company
American Water
American Water is a waste water utility company.
5001-10000 employees
H1B Sponsorship
American Water has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (12)
2024 (8)
2023 (14)
2022 (14)
2021 (15)
2020 (20)
Funding
Current Stage
Public CompanyTotal Funding
$900.57MKey Investors
Water Research Foundation
2024-02-21Grant· $0.57M
2023-06-27Post Ipo Debt· $900M
2017-11-29Post Ipo Equity
Leadership Team
John Griffith
President and Chief Executive Officer
Susan N. Story
President & Chief Executive Officer
Recent News
Company data provided by crunchbase