ROCS Grad Staffing · 2 hours ago
Administrative Assistant (Commercial Property Management)
DC-Baltimore Area
Full-time
Onsite
Entry Level
$50K/yr - $65K/yr
1+ years expROCS Grad Staffing is seeking a Property Administrator to provide first-class on-site property management services. The role involves supporting the Property Manager with various administrative and operational responsibilities, ensuring effective tenant relations and maintaining organized property records.
ConsultingCRMEducationEmploymentHuman ResourcesInformation TechnologyMarketingRecruiting
Hiring Manager
Devin Jones
Responsibilities
Serve as a primary administrative point of contact for tenants and internal departments, responding to inquiries and coordinating resolutions in a timely and professional manner
Prepare and distribute Lease Administration forms including Lease Commencements, Lease Expirations, and Move-in/Move-out documentation with a focus on accuracy and recordkeeping
Coordinate and track building services such as Janitorial, Day Porter, Security, and Landscaping by maintaining schedules, service logs, and documentation rather than performing on-site oversight
Maintain organized Tenant and Vendor files, including hard copy records and digital filing within SharePoint and other networked systems
Answer and screen incoming calls, greet visitors, accept deliveries, maintain conference room schedules, and manage office supply orders
Provide administrative support for special events such as broker events, tenant events, and internal company functions
Receive work order requests via phone, email, or in person and enter requests into the web-based work order system; monitor and track completion for reporting purposes
Maintain accurate records for Purchase Orders, Service Contracts, and Certificates of Insurance
Support tenant relations primarily through administrative coordination and communication rather than routine physical visits
Assist the Property Manager and Accounting Department with financial reporting support, data entry, and budget tracking
Code and process invoices in a timely manner using the Accounts Payable Workflow System, ensuring accuracy and proper documentation
Assist with monthly Aging Reports and Accounts Receivable tracking and follow-up
Prepare tenant statements, ledgers, and charge documents with attention to detail and compliance
Order and track uniforms for engineering staff as needed
Perform other administrative and operational duties as assigned
Qualification
Required
One to two years of administrative and/or property management–related experience with an emphasis on office support, coordination, and data entry
Minimum of high school diploma/GED equivalent
Must have a valid driver's license with proof of insurance if driving is required for the position
Proficient in Microsoft Office (Outlook, Word, and Excel)
Strong written and verbal communication skills with the ability to stay organized, proactive, and detail-oriented in a fast-paced environment
Preferred
Experience in a commercial real estate, property management, or hospitality-related environment preferred
Experience with Yardi, Procure to Pay, and SharePoint is preferred but not required
Company
ROCS Grad Staffing
We help businesses throughout the Northern VA and Washington DC Metropolitan areas find the top recent college grad talent for entry and junior level positions.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brandon Labman
Co-Founder
Company data provided by crunchbase