R&D Partners · 16 hours ago
Administrative Assistant (Human Resources)
San Rafael, CA
Contract
Hybrid
Mid Level
$62K/yr - $64K/yr
4+ years expR&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. They are hiring an Administrative Assistant to support their Human Resources department with increased workload, focusing on various administrative tasks and compliance-related activities.
Staffing Agency
Responsibilities
Process and submit expense reports for the People Leadership Team using Concur and research and resolve discrepancies
Coordinate meetings using Outlook and Teams, including scheduling with internal and external stakeholders and managing meeting logistics
Serve as a primary administrative point of contact for People Team operations and employee requests
Support special projects and ad hoc initiatives, including preparation of presentations, spreadsheets, and audits
Perform general administrative duties and projects as assigned
Complete and process electronic Form I 9s for all new hires in compliance with federal regulations
Maintain accurate and compliant I 9 records, including audits and timely re verifications
Support onboarding activities for new hires via Jobvite
Administer the Education Reimbursement program, reviewing requests for policy compliance and submitting approved payments to Payroll
Audit and generate bi weekly reports for Payroll
Maintain the U.S. Benefits intranet page, ensuring content is current and accurate
Develop and distribute wellness-related content in partnership with wellness vendors across Viva Engage, digital displays, and internal email bulletins
Coordinate cross-functional promotion of wellness campaigns and initiatives
Support on-site events (e.g., community lunches, wellness fairs, flu shot clinics, service events) and serve as an on-site point of contact for vendors
Prepare reports, audit invoices, and submit documentation to Accounts Payable
Collect, process, scan, and route HR- and Benefits-related mail; upload documentation to SharePoint or route to appropriate stakeholders
Qualification
Required
4+ years of experience in an Administrative Assistant or similar support role; Prior experience in HR preferred
Advanced proficiency in Microsoft Outlook and Teams; Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva preferred
Strong working knowledge of Microsoft Excel, Word, and PowerPoint
Strong administrative judgment, analytical thinking, and attention to detail, particularly in compliance-driven work (e.g., I 9s, payroll reporting, reimbursements)
Demonstrated ability to interpret and apply policies and procedures accurately and consistently
Preferred
Prior experience in HR
Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva preferred
Experience in the biotech or pharmaceutical industry is a plus
Benefits
Medical insurance – PPO, HMO & HSA
Dental & Vision insurance
401k plan
Employee Assistance Program
Long-term disability
Weekly payroll
Expense reimbursement
Online timecard approval
Company
R&D Partners
R&D Partners is a national staffing agency that specializes in scientific, clinical, and engineering positions.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-06-01Acquired
Leadership Team
Pooja Pathak
R&D Partners Research Scientist at Bristol Myers Squibb
Scott Hopkins
Founder and Member of Board of Directors
Company data provided by crunchbase