Smarter HR Solutions, LLC · 7 hours ago
Accounts Payable Specialist
Houston, TX
Full-time
Onsite
Mid Level
$21/hr - $24/hr
3+ years expSmarter HR Solutions, LLC is seeking a detail-oriented Accounts Payable Specialist to support their Accounts Payable operations and administrative functions. The role involves processing vendor invoices, managing payments, and maintaining compliance with organizational policies in a high-volume environment.
ConsultingHuman ResourcesSmall and Medium BusinessesTraining
Responsibilities
Process vendor invoices accurately and in a timely manner
Perform 3-way matching (invoice, PO, receipts) when required
Prepare and route vendor payments, check requests, and ACH documentation
Maintain vendor records, W-9s, and ensure compliance with organizational policies
Research and resolve invoice discrepancies, payment questions, and vendor inquiries
Utilize VLOOKUP, pivot tables, filters, and advanced Excel functions to analyze and reconcile data
Maintain AP logs, spreadsheets, and financial tracking documents
Support monthly reconciliation and reporting
Prepare correspondence, reports, and internal communications
Maintain organized filing systems (digital and physical)
Support department leadership with scheduling, documentation, and administrative tasks
Assist with audits, compliance requirements, and internal reviews
Ensure accuracy and confidentiality of all financial and administrative records
Adhere to internal controls, procurement rules, and compliance standards typical of government or non-profit environments
Collaborate with internal departments such as Finance, HR, and Procurement
Qualification
Required
3–5 years of experience as an Administrative Assistant, AP Clerk, or related role
Strong Microsoft Excel proficiency (VLOOKUP required, pivot tables preferred)
Experience with vendor payments, invoice processing, and accounts payable workflows
High attention to detail and accuracy
Excellent communication and customer service skills
Preferred
Experience in government, municipality, county, public sector, or non-profit organizations
Experience with ERP or accounting software (e.g., SAP, Oracle, PeopleSoft, NetSuite, or similar)
Knowledge of procurement policies and compliance standards
Benefits
Health, dental, vision, and other benefits available after conversion.
Company
Smarter HR Solutions, LLC
Smarter HR Solutions' consultants and trainers have over 60 years of combined experience in Human Resources core competencies and Training and Development.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase