iQuasar LLC · 15 hours ago
Front Desk Data Entry
Minot Air Force Base, ND 58704
Full-time
Onsite
New Grad, Entry LeveliQuasar LLC is seeking to fill the Front Desk Data Entry position for our customer in Minot Air Force Base, ND. The role involves managing office automation tasks, preparing correspondence and reports, and providing customer service at the front desk.
CRMInformation TechnologySoftware
Responsibilities
Use multiple office automation software tools to produce a wide range of documents and formats
Create, edit, store, retrieve, and print: Forms, Memorandums, Letters, Lengthy reports
Use database and spreadsheet software to: Create, enter, revise, sort, calculate, and retrieve data
Generate required reports
Use graphics software to create: Charts, Graphs, Visuals for reports and presentations
Assist in developing report layout, format, and presentation standards
Identify and assist in resolving workflow or procedural issues
Assist in developing training aids and provide hands-on training to office personnel
Create simple macros to streamline routine tasks and provide user instructions
Perform basic troubleshooting of software or system issues for coworkers
Electronically transmit and receive documents using networked computer systems
Prepare recurring and non-recurring correspondence and reports
Compose non-technical correspondence, including: Office procedures, Requests for information, Acknowledgment and notification letters
Consolidate and finalize data from systems and files for reporting purposes
Gather, analyze, and summarize information for supervisors and staff responses
Determine relevance of information when responding to inquiries
Proofread and edit documents for: Grammar, Spelling, Capitalization, Punctuation, Format accuracy
Review and process incoming and outgoing correspondence, publications, regulations, and directives
Screen incoming mail and electronic messages to determine: Supervisor attention, Staff referral, Re-routing, Personal handling
Establish suspense dates using automated calendars and schedulers
Notify supervisors of suspense conflicts or missed deadlines
Review outgoing correspondence for: Procedural accuracy, Administrative compliance, Grammatical correctness, Factual accuracy
Advise authors of deficiencies or deviations
Download and distribute official publications and forms electronically
Receive telephone calls and greet visitors
Determine the purpose of calls and visits
Refer customers to appropriate staff or offices based on program knowledge
Respond directly to non-technical inquiries, including: Report status, Suspense dates, Routine program information
Provide follow-up on customer requests for information
Establish, update, and maintain office records
Perform TAP data entry and clerical duties using automated and manual systems
File, maintain, purge, and dispose of records in accordance with regulations
Maintain office file plans
Maintain, post, and dispose of publications and technical orders
Control reference materials, including checkout and recovery
Update and enter data into: Electronic files, ACCESS databases, AFFIRST systems
Prepare and consolidate time and attendance records
Requisition office supplies, printing services, and administrative materials
Maintain trackers and suspense files
Receive, log, safeguard, and process classified materials when required
Serve as the Primary Records Custodian for M&FRC
Establish, maintain, purge, and dispose of records in compliance with: AFI 33-322, Air Force Records Disposition Schedule
Prepare internal and external correspondence and reports
Ensure all Government records remain Government property
Transfer records to the Government upon contract completion
Demonstrate professional public relations at all times
Provide accurate information on M&FRC programs and services to patrons
Maintain the M&FRC Outlook appointment calendar
Ensure customers complete required documentation, including: Statement of Understanding (SOU), Other mandated forms
Use AFFIRST to maintain accurate individual customer records
Ensure timely and accurate data entry to support program reporting and compliance
Qualification
Required
Read, understand, and comply with AFI 36-3009
Read and follow all M&FRC Program Desk Guides
Become thoroughly familiar with AFFIRST database system
Become thoroughly familiar with TAP ACCESS database system
Follow all applicable Air Force policies
Follow all applicable Air Force Global Strike Command policies
Follow all applicable local command publications
Use multiple office automation software tools to produce a wide range of documents and formats
Create, edit, store, retrieve, and print forms, memorandums, letters, and lengthy reports
Use database and spreadsheet software to create, enter, revise, sort, calculate, and retrieve data
Generate required reports
Use graphics software to create charts, graphs, and visuals for reports and presentations
Assist in developing report layout, format, and presentation standards
Identify and assist in resolving workflow or procedural issues
Assist in developing training aids and provide hands-on training to office personnel
Create simple macros to streamline routine tasks and provide user instructions
Perform basic troubleshooting of software or system issues for coworkers
Electronically transmit and receive documents using networked computer systems
Prepare recurring and non-recurring correspondence and reports
Compose non-technical correspondence, including office procedures, requests for information, acknowledgment and notification letters
Consolidate and finalize data from systems and files for reporting purposes
Gather, analyze, and summarize information for supervisors and staff responses
Determine relevance of information when responding to inquiries
Proofread and edit documents for grammar, spelling, capitalization, punctuation, and format accuracy
Review and process incoming and outgoing correspondence, publications, regulations, and directives
Screen incoming mail and electronic messages to determine supervisor attention, staff referral, re-routing, and personal handling
Establish suspense dates using automated calendars and schedulers
Notify supervisors of suspense conflicts or missed deadlines
Review outgoing correspondence for procedural accuracy, administrative compliance, grammatical correctness, and factual accuracy
Advise authors of deficiencies or deviations
Download and distribute official publications and forms electronically
Receive telephone calls and greet visitors
Determine the purpose of calls and visits
Refer customers to appropriate staff or offices based on program knowledge
Respond directly to non-technical inquiries, including report status, suspense dates, and routine program information
Provide follow-up on customer requests for information
Establish, update, and maintain office records
Perform TAP data entry and clerical duties using automated and manual systems
File, maintain, purge, and dispose of records in accordance with regulations
Maintain office file plans
Maintain, post, and dispose of publications and technical orders
Control reference materials, including checkout and recovery
Update and enter data into electronic files, ACCESS databases, and AFFIRST systems
Prepare and consolidate time and attendance records
Requisition office supplies, printing services, and administrative materials
Maintain trackers and suspense files
Receive, log, safeguard, and process classified materials when required
Serve as the Primary Records Custodian for M&FRC
Establish, maintain, purge, and dispose of records in compliance with AFI 33-322 and Air Force Records Disposition Schedule
Prepare internal and external correspondence and reports
Ensure all Government records remain Government property
Transfer records to the Government upon contract completion
Demonstrate professional public relations at all times
Provide accurate information on M&FRC programs and services to patrons
Maintain the M&FRC Outlook appointment calendar
Ensure customers complete required documentation, including Statement of Understanding (SOU) and other mandated forms
Use AFFIRST to maintain accurate individual customer records
Ensure timely and accurate data entry to support program reporting and compliance
Benefits
401(k)
Dental insurance
Paid time off
Vision insurance
Medical, Dental, Vision Insurance
Paid Holiday
Long-Term Disability Insurance
Disability Insurance
Life Insurance
Generous 401(k) Company Plan
Education Assistance
HRA and HRS
Company
iQuasar LLC
iQuasar is an information technology company that provides custom software implementation services.
Founded in 2004
201-500 employees
H1B Sponsorship
iQuasar LLC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
Funding
Current Stage
Growth StageLeadership Team
Tahir Qazi
Chief Executive Officer
Amin Bhat
Co-Founder
Recent News
Company data provided by crunchbase