Creative Cauldron · 8 hours ago
Managing Director
Falls Church, VA
Full-time
Onsite
Lead/Staff, Director/Executive
$55K/yr - $58K/yr
3+ years expCreative Cauldron is an award-winning non-profit theater located in Falls Church, seeking a dynamic full-time Managing Director. The Managing Director will oversee day-to-day administrative duties, financial management, and facilities management while collaborating with the Executive and Artistic Directors.
Performing Arts
Responsibilities
Supervise daily administrative operations and collaborate with Artistic Director in executing the season
Maintain employee records and Job descriptions
Maintain all Theater’s documents including Employee Handbook
Supervise House Management Team including Box Office and Concessions Manager and House Management Team
Procure duty timelines from all staff members, and create annual production calendar
Manage all insurance, and facilities maintenance contracts with vendors
Collaborate with bookkeeper on overall financial management
Track all accounts payable and receivables with bookkeeper oversight
Track Box Office & Concessions and House Manager Hours and submit bi-weekly payroll request to bookkeeper
Provide financial documentation for annual audit and 990s and insure timely completion
Manage weekly in-house reconciliation (income and expenses) with bookkeeper and make bank deposits
Track and file all expense receipts for easy audit purposes
Manage all banking and vendor relationships
Develop and Track Annual Budget in conjunction with Executive and Artistic Directors
Coordinate & contribute to the writing of grants, in conjunction with Executive and Artistic Directors
Review all grant proposals and final reports
Develop and Execute Annual Fundraising Campaign plan including Season Sponsorships in conjunction with Executive Director
Maintain and update donor database
Write thank you letters to donors to be signed by Artistic Director
Send gift certificates to various charities as requested and track usage
In conjunction with Executive and Artistic Directors, maintain relationships with Board of Directors
Build a positive relationship with community volunteers, donors, sponsors, public officials and other arts organizations
In conjunction with Artistic Director and Executive Director, present the public face of the Theater and when called upon, speak to private and public organizations and to the press
Oversee the operation of the facility including re-stocking of office supplies, break room supplies
Supervise all annual maintenance contracts for HVAC, Cleaning
Contract vendors for emergency and long-term maintenance needs (ie, plumbing, painting, annual bulk trash removal etc)
Work closely with Artistic Director to provide administrative services for the production process
Create actor, musician and production team contracts, distribute and collect paperwork
Manage financial payment of all production staff in conjunction with bookkeeper
Create guest artist contracts for concert series, distribute and collect paper work
Provide guest artists with final box office reports and distribute payment checks
Supervise over hire time sheets for technical artists in conjunction with Resident Scenic Designer and Production Stage Manager, collect W-9s and distribute payment checks
Qualification
Required
College degree or equivalent experience
Commitment and passion for the performing arts and diversity, equity and inclusion goals
Strong organizational development and management skills
Proven leadership and relationship management experience
Strong written and verbal communication skills
Persuasive communicator with excellent interpersonal skills
Understanding of Finance and Managerial Accounting
Preferred
3- 5 years working in an arts organization
arts management training
proven track record as a fundraiser
Benefits
100% Health Benefit
80% Dental
2 weeks paid vacation
6 Holidays
5 days personal leave
Company
Creative Cauldron
Creative Cauldron is the Falls Church City’s award-winning professional and educational theater company.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase