Tucker Parker Smith Group (TPS Group) · 4 hours ago
Administrative Assistant
San Rafael, CA
Contract
Hybrid
Mid Level
$30/hr - $30/hr
4+ years expTucker Parker Smith Group is a leading biopharmaceutical company seeking an Administrative Assistant to support the People Leadership Team and broader People Operations function. This role is highly detail-oriented and compliance-driven, combining administrative support with HR operations, payroll coordination, and on-site event support.
Staffing & Recruiting
Hiring Manager
Alexia Armendariz
Responsibilities
Provide administrative support to the People Leadership Team, including calendar management, meeting coordination, and expense reporting
Serve as a primary point of contact for People Operations and employee inquiries
Process and maintain compliant Form I-9 documentation, including audits and re-verifications
Support onboarding activities and HR operational processes using HR systems and tracking tools
Administer education reimbursement and assist with payroll reporting, audits, and invoice processing
Maintain benefits and wellness content across internal platforms and communications
Coordinate and support on-site events and act as a liaison with vendors and security
Assist with special projects, reporting, and ad hoc administrative needs
Qualification
Required
Minimum of four years of experience in an Administrative Assistant or similar support role
Advanced proficiency in Microsoft Outlook and Teams
Strong working knowledge of Microsoft Excel, Word, and PowerPoint
Preferred
Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva
Prior experience supporting HR functions
Experience in the biotech or pharmaceutical industry
Company
Tucker Parker Smith Group (TPS Group)
The Tucker Parker Smith Group ( TPS Group), is a professional recruiting and staffing firm.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brian Smith
Co-Founder & Managing Partner
N
Nichole Tonning-Smith
Co-Founder & Chief Operations Officer
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