ZEISS Group · 5 hours ago
Tradeshow & Events Specialist
Dublin, CA
Full-time
Onsite
Mid Level
$35/hr - $43/hr
3+ years expZEISS Group is a pioneer in science with over 177 years of innovation. They are seeking a Tradeshow & Events Specialist to plan and coordinate logistical operations for trade shows and events while managing budgets and collaborating with marketing and product managers.
HardwareManufacturingPhotography
Hiring Manager
Tina Eilerman
Responsibilities
Process paperwork to accept or decline attendance at trade shows and seminars
Produce and distribute timely monthly memos and convention calendar updates to field sales and marketing (date/location of trade show, attendance – number of attendees and breakdown of demographics vs. previous year, cost of show & final sales figures from show vs. previous year, deadlines for advertisement and promotional opportunities in conjunction with show)
Responsible for site selections and planning for special events and sales meetings
Coordinate logistics and negotiate rates with selected vendors for hotel rooms, meeting space, booth services and installation and dismantle services for trade show program
Approve, coordinate and process all equipment forecasts and orders to support trade show program
Travel and provide on-site support
Track annual expenses and create proposed budgets. Track expenses by show, producing a monthly accrual report and filing invoices with corresponding show file
Track and analyze trade show evaluation forms to measure effectiveness of each meeting
Design new booth property and displays, as needed. Manage booth property, the exhibit house and requested services to support the trade show program
Assist in developing promotions and graphics for our exhibition and events
Assist the marketing group with new product launches
Update and maintain the trade show calendar
Qualification
Required
Four-year college degree required
Minimum of two (2) years experience in complex national trade show and event coordination
Must have prior experience in marketing, minimum three (3) years
Excellent written, verbal and organizational skills
Ability to analyze the entire planning process and execute preventative measures to insure requirements are achieved
Must be able to travel a minimum of six (6) times a year for a week or more at a time
Must be able to prioritize and handle a variety of projects simultaneously
Must be able to work independently and take initiative in problem solving and decision-making
Must possess excellent interpersonal skills and must be a team player
Preferred
Medical trade show experience preferred
Proficient with MS Office (Excel, Word and PowerPoint)
Desktop publishing a plus
Benefits
Medical
Vision
Dental
401k Matching
Employee Assistance Programs
Vacation and sick pay
Company
ZEISS Group
Zeiss is a manufacturer of optical systems, industrial measurements, and medical devices.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Jörg Marzel
Global CISO
Norbert Gergely
Head of Data Architecture and Lifecycle
Recent News
2025-12-18
2025-12-18
2025-12-11
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