University of Illinois Chicago · 20 hours ago
Program Assistant - Dental Clinics - College of Dentistry
Chicago, IL
Full-time
Onsite
New Grad, Entry Level
$45K/yr - $53K/yrThe University of Illinois Chicago is a prominent urban public research university, and they are seeking a Program Assistant for their Dental Clinics. This role provides comprehensive administrative and operational support, focusing on project coordination, facilities management, and communication within the department.
Higher Education
Responsibilities
Assist the Business Administrative Associate with project management tasks and coordinate facilities requests
Maintain and organize physical and digital project files, records, and databases (plans, permits, contracts, change orders) to ensure compliance and easy retrieval
Manage facility requests from other units within the college, ensuring timely resolution and proper follow-up
Liaise with the construction team to monitor and track project progress
Act as a central communication point between project managers, contractors, subcontractors, clients, and internal departments
Assist in planning and coordinating project tasks and deliverables, tracking progress against established schedules and milestones
Coordinate logistics for on-site activities, including staging of materials, equipment delivery, and scheduling of inspections and maintenance
Prepare and process reports related to facilities and maintenance functions
Draft and send communications and emails on behalf of the Department Head and Business Administrative Associate
Order supplies, reconcile basic financial transactions, and prepare shipments for the department
Assist with budget tracking, expense monitoring, and cost analysis
Process invoices, purchase orders, and material requisitions, maintaining liaison with the purchasing office and outside vendors for project-related needs
Provide general administrative support for the unit
Participate in long-range planning and goal-setting activities
Conceive and administer special programs and projects; serve as a trouble-shooter for the unit
Consult with Department Head, Business Administrative Associate, and Building Maintenance Superintendent
Perform other related duties and participate in special projects as assigned
Qualification
Required
Bachelor's degree
Benefits
Health
Dental
Vision
Life Insurance
A Retirement Plan
Paid time Off
Tuition waivers for employees and dependents
Company
University of Illinois Chicago
UIC is Chicago's largest university with more than 33,000 students, 12,000 employees, 16 colleges and a major public medical center.
Founded in 1965
10001+ employees
H1B Sponsorship
University of Illinois Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (171)
2024 (37)
Funding
Current Stage
Late StageLeadership Team
Shikha Jain, MD, FACP
Tenured Assoc Prof, President Women in Medicine® Chair Women in Medicine Summit, Founder CEO IMPACT
Robert Maziarka
Senior Director of Finance, Chief Financial Officer Mile Square Clinic
Recent News
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