University of Memphis · 1 day ago
Chief Compliance Officer
Memphis, TN, United States
Full-time
Onsite
Lead/Staff, Director/Executive
$65K/yr - $75K/yr
4+ years expThe University of Memphis is a leading, student-centered, urban public R1 research institution located in Memphis, Tennessee. They are seeking a Chief Compliance Officer to manage compliance reporting, oversee capital building projects, and ensure adherence to state regulations. The role involves facilitating contracts, generating compliance reports, and maintaining necessary documentation for various projects.
Higher Education
No H1B
Responsibilities
Facilitate designer selection (which is a function of SBC) and contract creation and approval process
Obtain signatures from Chief University Planning Officer, Designer, State Architect, Legal, CFO, and President as needed
Route the contracts to each person listed and issue a purchase order to the Designer for their fee when the contract is approved and all required documents are received from Designer (COI, ACH, W-9)
Work with the Designer (once the contract has been issued) on getting the construction documents (specifications and drawings) so that we can issue an invitation to bid
Coordinate with the designated SBC Project Manager dates for pre-bid meetings and bid closings
Create the bids in Oracle and represent the University as the owner at each bid opening along with the Designer and our SBC Project Manager
Maintain all documents received from every bidder in electronic format
Process the Construction Contract and route it for internal/external approvals. This requires the same signatures as the Designer Agreement listed above. Work with the awarded bidder to get certificates of insurance, contract bonds, ACH form, and W-9 form
Send contract to the awarded bidder once everything has been received and approved the executed
Create a purchase order and send to the contractor
Advise the contractor that a pre-construction conference will be scheduled by the Designer with the contractor, designer, and U of M employees involved in overseeing the project in attendance
Provide information and/or submitting all required compliance reports to the State when they are due. These include the following reports:
Governor’s Office of Diversity Business Enterprise procurement report – quarterly
Purchases for Small, Minority, Disabled Veteran, Woman-owned business report – quarterly
Report of Personal, Professional, and Consultant Contracts $5,000+ - quarterly
Report of Non-Competitive Contracts $50K to $250K – quarterly
Senate Finance Ways & Means Report – annually
Provide annual records inventory reports. These include the following reports:
Records Confirmation Inventory Report (space allocation)
Records Forms Inventory Report (types of documents)
University vehicle purchases (utilizing State contract and complying with Federal mandate)
Federal Dept. of Energy Alternative Fuel Fleet Program reporting and compliance
Procurement web site bid calendar updating and bulletin board hard copy updates
Procurement employee leave reporting updates to department Outlook calendar
Compiling, monitoring, and/or submitting all required State quarterly reports (Personal, Professional, & Consultant contracts, Non-competitive contracts over $50K, GoDBE individual contracts awarded, SMWBE total dollars awarded, SBC capital project awards)
Compiling, monitoring, and/or submitting all required State annual reports (Forecast of Acquisitions, Foreign company contracts, BMI license fee, SESAC music performance license fee, Senate Finance Ways & Means contract services)
Qualification
Required
Bachelor's degree or higher in relevant field
Four (4) years of appropriate experience and familiarity with legislative processes
Applicants must be authorized to work in the U.S
Company
University of Memphis
At the University of Memphis, we are Driven by Doing. Driven by Doing isn't just a slogan. It's what you'll see happening all around you at the UofM.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Greg DuBois
Interim Chief Financial Officer
Charlena Brassell
Human Resources Business Partner
Recent News
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2023-12-19
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