Realty Operations Group · 1 day ago
Project Coordinator
New York, NY
Full-time
Onsite
Entry Level
$60K/yr - $70K/yr
1+ years expRealty Operations Group is seeking an organized, detail-oriented, and motivated Project Coordinator to join their Procurement team. This entry-level position is ideal for recent graduates eager to start their careers in procurement and project coordination, where they will support procurement processes and vendor onboarding activities.
Property ManagementReal EstateReal Estate Investment
Hiring Manager
Christina Ricci
Responsibilities
Assist in vendor onboarding by collecting, reviewing, and tracking required documentation
Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data
Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers
Help coordinate site visits, pre-bid meetings, and clarification calls with vendors
Track vendor compliance, insurance renewals, and performance metrics
Assist in creating and maintaining procurement and estimating project schedules
Track milestones, deliverables, and budget updates for active projects
Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution
Support the preparation of project status reports and presentations for leadership review
Gather and organize cost data from vendors and subcontractors for estimating purposes
Assist in preparing cost analyses and bid leveling sheets for management review
Research market pricing and trends to support accurate cost estimates
Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff
Maintain organized digital records for vendor documentation, contracts, and project files
Prepare reports, spreadsheets, and presentations as needed
Qualification
Required
Bachelor's Level Degree is required
Strong organizational and time management skills with the ability to handle multiple priorities
Excellent communication and interpersonal skills for collaborating with vendors and internal teams
Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
Analytical mindset with attention to detail and accuracy
Preferred
Engineering focus preferred
1-2 years of vendor management, project coordination, and/or estimating support within construction or real estate development is preferred
Company
Realty Operations Group
Realty Operations Group provides real estate and investments and also property management.
501-1000 employees
Funding
Current Stage
Late StageRecent News
2025-04-28
2025-04-24
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