Father Joe's Villages · 10 hours ago
Administrative Assistant II - CalAIM
San Diego, CA, US
Full-time
Onsite
Entry Level
$21.30/hr - $23.31/hr
2+ years expFather Joe's Villages is dedicated to providing integrated health, housing, and social services through their CalAIM Program. The Administrative Assistant II will support program staff and leadership by ensuring smooth daily operations and providing high-quality administrative and customer service support.
Non Profit
Responsibilities
Provide administrative support by preparing correspondence, reports, forms, and program-related documents
Serve as a primary point of contact for internal staff and external partners, responding to inquiries and directing requests appropriately
Support referral coordination by assisting with the receipt, tracking, and communication of CalAIM referrals
Schedule and coordinate meetings, including in-person, offsite, and virtual meetings; prepare agendas and meeting notes
Maintain organized electronic and physical records in accordance with established records management practices
Coordinate office operations, including supply orders, equipment requests, and general administrative needs
Process incoming and outgoing communications, including mail and email, in a timely manner
Complete required trainings and comply with organizational policies and procedures
Perform additional duties as needed to support program and departmental goals
Qualification
Required
High School Diploma or GED
Two (2) years of administrative, office support, or program coordination experience, preferably in healthcare, social services, housing, or nonprofit settings
Intermediate proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational skills and attention to detail
Ability to communicate clearly and professionally, both verbally and in writing
Ability to manage multiple priorities in a fast-paced environment
Ability to meet attendance and participation requirements, including required health screenings (reasonable accommodations considered)
Preferred
Experience supporting healthcare, housing, or social service programs
Familiarity with referral coordination, scheduling, or program operations in a service-based environment
Experience working with diverse populations and community partners
Knowledge of records management, document tracking, or database systems
Strong customer service skills and a professional, collaborative communication style
Experience supporting programs in healthcare, housing, or social services environments
Strong customer service and interpersonal skills when working with diverse populations
Ability to maintain confidentiality and handle sensitive information with professionalism
Familiarity with scheduling, record management, and office coordination
Problem-solving skills and ability to work collaboratively with cross-functional teams
Experience with data entry and documentation systems
Benefits
Medical, dental, and vision coverage
Retirement plan options
Paid time off
Professional development opportunities
Wellness programs
Employee assistance resources
Company
Father Joe's Villages
Father Joe's Villages provides services to homeless individuals and families
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$0.03MKey Investors
Federal Home Loan Bank of San Francisco
2019-09-23Grant· $0.03M
Leadership Team
Amy Lockhart PHR
Human Resources Business Partner
Maggie DuRocher
Executive Assistant to the CEO
Recent News
San Gabriel Valley Tribune
2025-03-11
2025-03-10
Company data provided by crunchbase