Mass General Brigham · 19 hours ago
Project & Administrative Coordinator
Boston-MA
Full-time
Hybrid
New Grad, Entry Level
$19.81/hr - $28.30/hrMass General Brigham is a not-for-profit organization dedicated to advancing patient care, research, teaching, and community service. The Project and Administrative Coordinator will provide comprehensive administrative and project support across the Academic Medical Centers' Office of the Chief Medical Officer, ensuring effective communication and coordination among team members and stakeholders.
Health CareHome Health CareMedical
Responsibilities
Assist in the planning, implementation, and monitoring of projects
Coordinate meetings, prepare agendas, and take minutes to document discussions and action items
Support project managers in tracking project progress and identifying any issues that may arise
Facilitate communication between project teams, stakeholders, and external partners to ensure alignment and collaboration
Assist with data collection and analysis related to project performance and outcomes
Coordinates supplies and workspace set-up for new employees. Helps new employees gain access to software programs, building access and materials
Coordinates numerous building services for multiple departments such as building badges, work and repair orders, vending and coffee machines, shredder and copier equipment and supplies
Coordinates inventory and allocation of office equipment, software licenses, computers, phones, furniture, etc
Oversees purchases of equipment, office supplies and the maintenance of lease agreements and contracts for outside services
Initiates purchase order requests, obtaining purchase order confirmations and the follow through of payment for vendors and consultants
Responsible for maintenance of multiple calendars and filing systems. Schedules numerous large and complicated meetings and events
Submits accounts payable invoices and maintains expense files for primary vendors
Provide complex calendar management including the planning and timely notification of meetings and appointments. Use independent judgment in setting priorities and proposing alternatives to meetings. Collaborate with administrative staff across the system to book hard-to-schedule meetings with other execs and leaders
Prepare expense reports and process invoices
Other ad hoc administrative duties and projects as assigned
Coordinate and prepare meeting agendas, gather content, edit presentation decks, and track action items requiring follow-up on behalf of leadership
Arrange for conference room and technical support (i.e.: projector, teleconferencing services) and prepare materials (agendas and PowerPoint decks) as necessary
Qualification
Required
High-school degree required
Experience with project coordination and administrative support required
Experience in planning and supporting large-scale meetings and complex scheduling responsibilities required
Proficiency in the use of MS Office tools including Word, Excel, PowerPoint and Teams is required
Preferred
Bachelors or Associates degree preferred
Experience with purchase orders, billing, and expense reports strongly preferred
Experience within a healthcare environment preferred
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses as applicable
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
Founded in 1994
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
Recent News
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2026-01-25
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2026-01-24
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