Guest Services, Inc. · 8 hours ago
Administrative Assistant -Mt Rainier Administrative
Ashford, WA
Full-time
Onsite
Mid Level
$25/hr - $25/hr
3+ years expGuest Services, Inc. is a company focused on providing exceptional hospitality experiences. They are seeking an Administrative Assistant to provide high-level administrative and operational support to senior leadership, ensuring that executive priorities are executed efficiently.
HospitalityInformation Technology
Responsibilities
Provide direct administrative support to executive leadership, including managing daily workflows and priorities, meeting notes
Anticipate executive needs and proactively resolve scheduling, coordination, and logistical challenges
Serve as key liaison between the executive and internal teams, partners, vendors, and stakeholders
Draft, proofread, and distribute professional communications on behalf of executive leadership
Support executive messaging with polished written materials, reports, and correspondence
Maintain organized filing systems, electronic records, and confidential documentation
Support cross departmental project coordination, including tracking timelines, deadlines, and key deliverables
Process expense reports, invoices, and administrative requests accurately and in a timely manner. Answer incoming calls and professionally greet, welcome, and direct staff, guests, and visitors as needed
Attend meetings to capture minutes, document action items, and distribute summaries and follow-up communications to appropriate stakeholders
Manage incoming requests with discretion, prioritization, and timely response
Coordinate travel arrangements, including flights, lodging, transportation, and itineraries
Ensure travel aligns with business priorities and operational schedules
Handle sensitive business information with the highest level of discretion and integrity
Represent the executive office with professionalism and strong interpersonal skills
Qualification
Required
Provide direct administrative support to executive leadership, including managing daily workflows and priorities, meeting notes
Anticipate executive needs and proactively resolve scheduling, coordination, and logistical challenges
Serve as key liaison between the executive and internal teams, partners, vendors, and stakeholders
Draft, proofread, and distribute professional communications on behalf of executive leadership
Support executive messaging with polished written materials, reports, and correspondence
Maintain organized filing systems, electronic records, and confidential documentation
Support cross departmental project coordination, including tracking timelines, deadlines, and key deliverables
Process expense reports, invoices, and administrative requests accurately and in a timely manner
Answer incoming calls and professionally greet, welcome, and direct staff, guests, and visitors as needed
Attend meetings to capture minutes, document action items, and distribute summaries and follow-up communications to appropriate stakeholders
Manage incoming requests with discretion, prioritization, and timely response
Coordinate travel arrangements, including flights, lodging, transportation, and itineraries
Ensure travel aligns with business priorities and operational schedules
Handle sensitive business information with the highest level of discretion and integrity
Represent the executive office with professionalism and strong interpersonal skills
Strong organizational and time-management skills with the ability to manage multiple priorities
3-5 years of experience supporting senior executives in an administrative capacity
High school diploma required; some college preferred
High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (Teams, Zoom, SharePoint, etc.)
Physical on-site presence at the Ashford office is required
Speech recognition and clarity, including the ability to understand the speech of customers, vendors, and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English
Excellent written and verbal communication, particularly in English
Preferred
Bilingual is a plus but not required
Benefits
Fantastic perks
Amazing work environment
Company
Guest Services, Inc.
Guest Services Inc. is a private hospitality management company.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Nico Foris
Chief Executive Officer
Recent News
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