Russell Tobin · 4 hours ago
Staff Accountant - Accounts Payable
New York, NY
Full-time
Onsite
Entry Level
$75K/yr - $75K/yr
5+ years expRussell Tobin is seeking a Staff Accountant to manage accounts payable and ensure financial accuracy. The role involves handling vendor management, performing sales audits, and supporting month-end processes across multiple business units.
ConsultingHuman ResourcesLegalStaffing Agency
Hiring Manager
Andy Hsu
Responsibilities
Serve as the primary liaison to the corporate finance team for all restaurant accounts payable activities
Collect, review, validate, and process restaurant invoices end-to-end
Coordinate with on-site leadership to confirm invoices are submitted on a weekly cadence
Digitize and upload invoice documentation to the company’s internal platform/dashboard
Administer vendor payments, including preparing weekly check runs and mailing payments
Communicate routinely with suppliers on behalf of both restaurant leadership and the corporate office
Create and maintain vendor profiles, including collecting required tax documentation (W-9)
Maintain accurate AP/accounting records by confirming and recording transactions
Reconcile vendor statements monthly to ensure balances are correct and discrepancies are resolved
Maintain an organized filing process for printed invoices and supporting records
Perform sales audits by reviewing daily sales reporting (DSR) to confirm accuracy across restaurant units
Research, resolve, and correct any variances, issues, or exceptions
Ensure daily sales activity properly reconciles and balances
Record daily sales journal entries promptly and consistently
Review monthly P&L expense line items for completeness at month-end
Book accruals for expenses not yet captured, as identified during close
Partner closely with the Assistant Controller to support the month-end close process
Work with General Managers to assist with operational and administrative needs
Train across other accounting areas as needed to provide coverage and flexibility
Complete additional duties as assigned
Qualification
Required
5+ years of related accounting experience
Solid working knowledge of general accounting principles and processes
Prior accounting experience within the hospitality/restaurant industry required
Strong proficiency in Microsoft Office and accounting systems
Hands-on experience with NetSuite required
Excellent written and verbal communication skills
Dependable team contributor with strong ethics and professionalism
Proactive, fast-paced problem solver with strong time management
Comfortable taking initiative and adapting in a dynamic, occasionally high-pressure environment
Highly organized with the ability to juggle multiple priorities
Driven, ownership-minded, and committed to results
Ability to work a flexible schedule aligned with business needs
Preferred
Familiarity with Craftable is a plus
Company
Russell Tobin
Russell Tobin is a staffing and recruiting company that provides recruitment and staffing advisory services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
John Woronowich, JD
Vice President - Search, Staffing & Embedded Partnerships
Ashley Steger
Director of Talent Acquisition and People Operations- Embedded Partnerships
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