Bechtel Corporation · 18 hours ago
Executive Assistant
Reston, VA
Full-time
Onsite
Senior Level
5+ years expBechtel Corporation is a global leader in infrastructure and project delivery, and they are seeking a highly motivated Executive Assistant to support the Global Head of Corporate Affairs & Marketing. This role is primarily responsible for managing complex schedules, budgets, and administrative priorities while ensuring leaders and teams have the necessary tools and resources to succeed.
ArchitectureConstructionProject Management
Responsibilities
Manage and coordinate a complex executive calendar, resolving conflicts and prioritizing meetings as appropriate
Maintain long-term planning calendars across current and future years
Support the Corporate Affairs & Marketing overhead budget, including tracking, forecasting, cost analysis, and reconciliation
Partner with finance and procurement teams on approvals, reporting, and compliance
Maintain accurate financial records and support leadership decision-making
Draft correspondence, meeting notes, and readouts as needed
Prepare and distribute meeting agendas, materials, and minutes
Maintain and update distribution lists, organization charts, and internal documentation
Classify, file, and manage correspondence and records in accordance with company procedures
Receive and screen phone calls and visitors, directing them appropriately
Coordinate internal and external meetings, including facilities, equipment, conference services, and catering
Manage visitor coordination, including welcoming and escorting guests and arranging temporary workspace
Coordinate domestic and international travel arrangements, including itineraries and real-time adjustments
Complete expense reports following travel and ensure timely submission
Qualification
Required
Bachelor's degree (or international equivalent) and 5–8 years of relevant experience, or 9–12 years of relevant experience in lieu of a degree
Minimum of 5 years of administrative experience and/or advanced coursework requiring strong writing skills
Demonstrated ability to maintain confidentiality of the strictest nature
Proven experience managing executive calendars and coordinating complex schedules
Experience supporting budgets, financial reporting, and cost performance (including overhead, ODCs, and core accounts)
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Strong writing, editing, proofreading, and composition skills
Experience preparing meeting minutes and coordinating high-level meetings
Advanced skills in domestic and international travel coordination
Understanding of print, broadcast, and online media environments is a plus
Accept performance-based feedback and adapt quickly to evolving priorities
Work effectively under pressure and flex schedules, as needed, to support timely deliverables
Exceptional attention to detail and ability to juggle competing priorities under tight deadlines
Strong organizational skills with consistent follow-through
Ability to work collaboratively and professionally across all levels of the organization
Calm, professional demeanor in fast-paced, high-pressure environments
Flexible, team-oriented mindset with strong interpersonal and communication skills
Preferred
Experience supporting senior executives is preferred
Benefits
Robust benefits to ensure our people thrive
Advancing careers
Delivering programs to enhance our culture
Providing time to recharge
Company
Bechtel Corporation
Bechtel is a construction company that offers engineering, construction, and project management solutions to its customers.
10001+ employees
H1B Sponsorship
Bechtel Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (30)
2023 (33)
2022 (40)
2021 (16)
Funding
Current Stage
Late StageTotal Funding
$499.38MKey Investors
U.K. Export Finance
2021-10-18Debt Financing· $499.38M
Leadership Team
Brendan Bechtel
Chairman and CEO
Recent News
Morningstar.com
2026-01-20
2025-10-31
Company data provided by crunchbase