Cushman & Wakefield · 20 hours ago
Maintenance Scheduler Planner and Facility Coordinator
Client Site - USA - MA - Boston - 200 Clarendon St
Full-time
Onsite
Entry Level
$34.74/hr - $40.87/hr
1+ years expCushman & Wakefield is a leading global real estate services firm, and they are seeking a Maintenance Scheduler Planner and Facility Coordinator. This role is responsible for improving workforce productivity and work quality by planning, scheduling, and coordinating all plannable work from start to finish, while ensuring effective communication with customers and stakeholders.
CommercialCommercial Real EstateConsultingLeasingLegalProperty Management
Responsibilities
Serve as the first point of contact for tenant work orders; resolve issues or escalate appropriately
Dispatch, prioritize, and track work orders to meet KPI goals
Follow up with customers and provide regular updates on scheduled work
Maintain strong internal and external communication, ensuring a positive customer experience
Plan and schedule short‑range maintenance activities and ensure all preventive and corrective work is properly assigned
Identify constraints, assign resources, and coordinate with building leads and foremen on contractor work
Support planning of MEP shutdowns and other scheduled maintenance
Review planned orders, create requisitions, and ensure proper approval of materials, equipment, and spare parts
Verify materials are received before scheduling work and ensure all purchases meet equipment specifications
Use CMMS to maintain accurate equipment files, work order costing, and materials tracking
Create vendor POs through the customer AP system and ensure timely vendor payment
Produce monthly reports and track all KPIs
Analyze backlog and resource availability monthly
Investigate maintenance issues, identify root causes, and recommend improvements
Review overdue work orders and escalate risks impacting equipment performance
Support development and refinement of standardized procedures and long‑range planning goals
Assist with onboarding new hires and drafting job descriptions
Ensure technicians properly submit work order documentation
Review maintenance logs, update rounds/tasks, and support ongoing scheduling improvements
Perform other duties as assigned
Qualification
Required
High school degree or an approved GED
1-2 years' experience as a Planner/Scheduler and/or Administrative duties in a Commercial Real Estate, University or Construction related position
A high proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook), with a strong emphasis on Excel
Must be able to take direction, work with minimal/normally no supervision, and function cooperatively as part of a team
Requires attention to detail, a pride in delivering excellent service, organization, and high levels of energy and endurance
Ability to speak, read and write English fluently
Effective verbal and written communication skills are necessary to provide courteous and professional customer service
Knowledge of licensed trades and general maintenance work tasks as well as the estimated time to complete the work
Experienced in purchasing parts, supplies and obtaining rental equipment to facilitate assigned work
Ability to understand the importance of prioritizing work requirements. Display a willingness to perform all assigned tasks within their ability
Preferred
Associates Degree in Industrial Maintenance, Engineering or related degree is preferred
Familiarity with the MRI Angus work order management system
Familiarity with Log Check or other electronic equipment operating logs software systems
Benefits
Health, vision, and dental insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life, and disability insurance programs
Paid and unpaid time away from work
Company
Cushman & Wakefield
Cushman & Wakefield is a real estate services firm that offers retail investment, energy management, and property services.
10001+ employees
H1B Sponsorship
Cushman & Wakefield has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (2)
2022 (6)
2021 (1)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$734.8MKey Investors
GreystoneCitizens BankVanke
2023-10-10Post Ipo Debt· $223.8M
2023-08-08Post Ipo Debt· $400M
2022-10-13Post Ipo Debt· $27.3M
Leadership Team
Matthew Bouw
CEO Asia Pacific & EMEA
Michelle M. MacKay
CEO
Recent News
2026-02-02
2026-01-22
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-22
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