CommonSpirit Health · 16 hours ago
Administrative Coordinator II
Phoenix, AZ
Full-time
Onsite
Entry, Mid Level
$19.01/hr - $24.24/hr
2+ years expCommonSpirit Health is dedicated to providing a wide range of health, social, and support services. The Translational Research Administrative Coordinator plays a critical role in ensuring the efficient and compliant operation of BNI Research laboratories, managing logistical and operational support tasks to facilitate research projects.
Health CareMedicalNon Profit
Responsibilities
Monitor temperature monitoring systems for critical equipment identifying and addressing out-of-range or malfunctioning units
Respond promptly to core freezer and LN2 alarms to ensure sample integrity
Conduct daily shipping/receiving verifications and research area walkabouts to identify and resolve operational issues
Review and process various REDCap forms to ensure timely approvals and requestor notification (Travel Requests Capital Requests Incoming/Outgoing Shipments etc.)
Process and manage shipping labels (e.g. FedEx) as requested
Coordinate procurement activities including placing orders through Lawson Amazon Staples and other vendors
Draft and distribute mass communications to research personnel as needed
Initiate and follow up on Facilities and Environmental Services (EVS) requests
Address miscellaneous emergent requests and duties as assigned
Update research monitor information and content
Monitor the BNI Research Website for necessary updates including grants publications and personnel changes
Coordinate the BNI Neuroscience Conference including executing speaker contracts collecting presentation information scheduling faculty meetings arranging catering sending invitations updating research monitors and facilitating seamless conference execution from setup to teardown
Process speaker honorariums and travel expense requests for seminars
Track and verify LN2 deliveries ensuring physical verification of tanks
Ensure timely delivery of dry ice and Sparkletts water
Conduct audits of core -80 freezer occupants addressing "extended use" policies by leveraging REDCap remotely and performing in-person verification
Verify and update lab contact lists for each core freezer
Track and initiate renewals for core equipment service agreements
Reconcile monthly P-card reports
Monitor and replenish paper supplies for the basement suite and research areas
Organize and facilitate the BNI Monthly Datablitz including confirming speakers with PIs ordering food/drinks sending invitations updating research monitors and coordinating room reservations
Execute annual SmartVue battery replacement
Assist with the Capital Equipment Inventory process as directed
Other projects as time allows
Qualification
Required
High School Diploma or GED required
Experience with MS Office or Google Office
Bachelor's degree preferred ideally in a scientific business administration or related field. Equivalent experience in a complex research or administrative environment may be considered
Experience: Minimum of 2-3 years of administrative or operational support experience preferably in a research healthcare or academic setting. Experience with inventory management procurement processes and logistical coordination. Familiarity with environmental monitoring systems (e.g. SmartVue TempTrak) is a plus. Experience with REDCap or similar data management platforms is highly desirable
Skills: Exceptional organizational skills with a strong ability to manage multiple priorities and deadlines. Meticulous attention to detail and accuracy. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word Excel Outlook). Ability to work independently with minimal supervision and as part of a team. Proactive problem-solver with a strong sense of ownership. Customer-service oriented approach. Ability to learn new systems and processes quickly
Physical Requirements: Ability to walk floors and check equipment. May require occasional lifting of supplies (e.g. paper dry ice containers) or facilitating equipment relocation
Company
CommonSpirit Health
Common Spirit Health is a healthcare organization that provides research programs, home health programs, and virtual care services. It is a sub-organization of CommonSpirit Health.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Wright Lassiter
Chief Executive Officer
Christine Brocato
System VP, Strategic Innovation
Recent News
2026-02-02
2026-01-20
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