Whole Foods Market · 18 hours ago
Executive Assistant
Pasadena, CA
Full-time
Onsite
Mid Level
$28.86/hr - $49.06/hr
4+ years expWhole Foods Market is seeking an Executive Assistant to perform advanced, diversified, and highly confidential administrative assignments for senior level leaders. The role includes calendar management, travel coordination, event planning, and administrative project management to support the leadership team effectively.
Consumer GoodsFood and BeverageGroceryOrganic FoodRetail
Responsibilities
Typically supports a senior-level leader(s) and//or a designated senior-level team
Supports leader / team scheduling and calendar management; identifies conflicts, priority shifts, and other changes, and ensures effective communication with all impacted stakeholders
Assists leaders / teams with day-to-day administration
Performs administrative and other projects as assigned by supported executive(s)
Tracks, prioritizes, and ensures completion of assigned tasks and projects
Determines methods and procedures for assignment completion within established guidelines
Regularly accesses, organizes, and maintains confidential company information
May support senior-level meetings, including with the Board of Directors; support may include making meeting arrangements, document preparation, travel coordination, and other related activities
Assists with scheduling and provides logistical and other support for company-wide meetings and events
Approves and pays business invoices
Qualification
Required
High school diploma and 4+ years' relevant experience
Responsible for performing advanced, diversified, and highly confidential administrative assignments for a designated executive, senior level leader(s), or leadership team
Provides calendar management, travel coordination, event planning, and administrative project management
Projects and administrative tasks may include correspondence, presentation and report preparation, file maintenance, cross-functional collaboration, meeting room/conference set up, expense calculation and filing, and meeting and greeting visitors
Typically supports a senior-level leader(s) and//or a designated senior-level team
Supports leader / team scheduling and calendar management; identifies conflicts, priority shifts, and other changes, and ensures effective communication with all impacted stakeholders
Assists leaders / teams with day-to-day administration
Performs administrative and other projects as assigned by supported executive(s)
Tracks, prioritizes, and ensures completion of assigned tasks and projects
Determines methods and procedures for assignment completion within established guidelines
Regularly accesses, organizes, and maintains confidential company information
May support senior-level meetings, including with the Board of Directors; support may include making meeting arrangements, document preparation, travel coordination, and other related activities
Assists with scheduling and provides logistical and other support for company-wide meetings and events
Approves and pays business invoices
Strives to build deeper understanding of processes, procedures, customers, and the organization
Strong working knowledge of software programs, including MS Office applications
Comfortable with ongoing shifts in demands and priorities
Comfortable pushing back and challenging requests that are unreasonable or inconsistent with the Executive Assistant role
Very good client service skills
Strong writing, analytical, and problem-solving skills
Ability to collaborate with others to achieve objectives and ensure positive two-way information flow
Evaluates and interprets procedural and process-related situations
Recommends solutions in a clear and logical manner
Handles issues requiring evaluation of a variety of factors, including those related to process and procedure
Identifies opportunities for process and procedure enhancement to drive efficiency and improve service levels
Possesses solid understanding of the WFM organizational structure, hierarchy, and approval levels
Understands and adapts activities according to departmental and other priority changes
Preferred
Associates degree, technical college, or some college course work preferred
Benefits
Health insurance
Retirement plan benefits
Eligibility for a store discount
Paid time off
Access to other benefit programs
Company
Whole Foods Market
Whole Foods Market is a supermarket chain owned by Amazon that exclusively sells natural and organic products. It is a sub-organization of Amazon.
10001+ employees
H1B Sponsorship
Whole Foods Market has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (25)
2023 (23)
2022 (40)
2021 (41)
2020 (31)
Funding
Current Stage
Public CompanyTotal Funding
unknown2017-06-16Acquired
1992-01-23IPO
Leadership Team
Scott Collier
VP Business Development
Ray Fusco
Value Added Produce Team Leader
Recent News
2026-01-23
Business Insider
2026-01-14
Hartford Business Journal
2026-01-09
Company data provided by crunchbase