State of Florida · 1 day ago
PURCHASING ANALYST (WT: CONTRACT ANALYST) - 76003252
Tallahassee, FL
Contract
Onsite
Entry, Mid Level
$55K/yr - $55K/yr
2+ years expThe Florida Department of Highway Safety and Motor Vehicles (FLHSMV) is seeking a Purchasing Analyst to provide technical administrative support in coordinating contract activities for the department. The role involves administering contracts, conducting detailed analyses for contract operations, and training department staff on procurement activities.
Government Administration
Responsibilities
Provide detailed analysis, planning, research, and development for the improvement of contract operations
Participate in the training of department staff on procurement/ contract activities
Administer department contracts and agreements including drafting contract documents, amendments, and correspondence
Administer the official contract file
Process and route contracts, amendments, and agreements appropriately
Monitor contract expiration dates to ensure requirements are met for renewal or re-issue
Draft, edit, and review specifications, conditions, and regulations pertaining to contracts
Assist department staff with negotiating changes or renewal terms for contracts or agreements
Confer with department staff to clarify quality, quantity, and specifications for their contractual needs
Assist department staff by answering routine questions and concerns about contracts
Analyze purchase awards, maintain contracts, and draft correspondence
Act as liaison, mediator, and consultant between vendor and department staff to resolve disputes/ problems in a timely manner
Compile statistical data and provide reports on contracts, amendments, and agreements activities
Research public records requests
Perform other tasks as assigned
Qualification
Required
Knowledge of Chapters 119, 215, 216, 283 and 287, Florida Statutes and Rule 60A, Florida Administrative Code
Knowledge of contract administration and management best practices
Knowledge of strategic sourcing best practices and negotiation strategies
Knowledge of proper grammar, spelling, and composition of the English language
Knowledge in using DocuSign and electronic document management systems
Skill in proofreading, editing and verifying data for accuracy
Skill in communicating effectively, both verbally and in writing
Excellent written and verbal communication skills
Proficient with Microsoft Office programs and capable of using complex MS Excel functions and formulas
Skill in identifying deficiencies and implementing process improvements
Ability to collect, evaluate and analyze information to determine key issues, resolve problems, and develop alternative recommendations
Ability to evaluate, develop and learn new processes, systems and procedures
Ability to understand, interpret, and apply laws, rules, regulations, policies and procedures related to State of Florida procurement processes
Ability to establish and maintain effective working relationships with others
Ability to prepare and deliver oral presentations to leadership
Ability to effectively manage project timelines and complete work with minimal supervision
Preferred
Proficient communication skills including at least five (5) years of experience technical writing, researching, and reporting in a professional/ business setting
At least two (2) years of experience writing and reviewing writing and reviewing contracts or professional documents including but not limited to reports, procedures, memos, and other business- related documents
Benefits
Paid Parental Leave
Annual and Sick Leave Package
Nine Paid Holidays
State Health and Life Insurance
Educational Benefits
Contributory Retirement Plan
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
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