Nisga'a CIOPS · 5 hours ago
Administrative Office Manager
Quantico, VA
Full-time
Onsite
Mid Level
3+ years expNisga'a CIOPS provides hands-on experienced services to civilian and DoD programs worldwide. The Administrative Office Manager serves as the central administrative point of contact for AFCJIC, ensuring efficient execution of administrative programs, task management, personnel onboarding, scheduling, and information management.
Logistics & Supply Chain
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Serve as the administrative focal point for AFCJIC and onsite daily
Manage AFCJIC programs including but not limited to the equipment account, the security program and others
Manage organization calendars and email boxes
Utilize the Task Management Tool (TMT) to receive, delegate, and monitor organizational tasks, ensuring timely completion and accountability across all departments
Facilitate the onboarding of new personnel by processing System Authorization Access Requests (SAAR) and other required forms to grant access to essential government databases. Monitor and support personnel training compliance by utilizing the Joint Knowledge Online (JKO) system to track progress and issue reminders
Manage and maintain the organization's digital platforms, including updating content on MS Teams channels and ensuring the AFCJIC SharePoint site is current with all necessary documentation, reports, and internal procedures
Coordinate and manage complex schedules for senior staff, deconflict appointments, and maintain the master conference room calendar to ensure seamless meeting execution
Organize and support all logistical aspects of meetings and events, including room and audiovisual equipment setup, draft and describe agenda and meeting minutes, and the arrangement of official employee recognition and team-building activities
Coordinate and attend official AFCJIC meetings, draft and distribute meeting agendas and minutes
Oversee the entire lifecycle of office supplies, from conducting inventory and managing a 'wish list' to compiling purchase requests and coordinating with procurement personnel to ensure uninterrupted workflow
Handle all aspects of government-furnished equipment, including maintaining a detailed inventory, tracking via hand receipts, and coordinating with the IT department for maintenance, upgrades, and secure disposal
Maintain and update the unit's Project Task Planner, summarizing daily work activities and compiling project status updates for weekly and quarterly leadership reviews
Assist in preparing a variety of official documents, including presentations, reports, and formal correspondence, while maintaining robust electronic and physical filing systems
Annually review and provide updates to the Administrative Standard Operating Procedures (SOP) to identify areas for improvement, enhance efficiency, and ensure compliance with current regulations
Assist AFCJIC leadership as required on oversight/performance of administrative functions as assigned, to include but not limited to draft awards, coordinating personnel and team recognition events, etc
Qualification
Required
Proficiency with Microsoft 365 tools, including Outlook, Teams, SharePoint, and PowerPoint
Ability to manage government-furnished equipment, inventories, and procurement coordination
Strong organizational, communication, and documentation skills with high attention to detail
Minimum 3 years' experience conducting administrative support functions
Must have a Secret clearance
Preferred
Bachelor's degree in a related field
Benefits
Medical, dental, and vision insurance
401(k) plan with company matching
Tax-deferred savings options
Supplementary benefits
Paid time off
Professional development opportunities
Company
Nisga'a CIOPS
We have hands-on experience in providing a wide range of services to civilian and DoD programs throughout the world.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase