State of Florida · 1 day ago
ADMINISTRATIVE ASSISTANT II - 55006688
Tallahassee, FL
Full-time
Onsite
Mid Level
$52K/yr - $67K/yrThe Florida Department of Transportation is dedicated to improving the state's transportation system. The Administrative Assistant II will oversee administrative functions within the District 4 Materials and Research office, including budget management, human resources, and project coordination.
Government Administration
No H1B
Responsibilities
Supervises employees spending the majority of time communicating with, motivating, training, evaluating, planning and directing work of employees
Manages the overall administrative functions of the office
Plans, coordinates, and organizes work assignments and projects
Coordinates/assists with personnel actions including, but not limited to, hiring packages and performance evaluations
Maintains confidentiality on all issues
Stays up to date with the latest changes in rules, procedures, and processes related to: Human Resources, Purchasing, Travel, etc
Maintains file system, correspondence, meeting minutes, personnel actions, and other related documents
Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance
Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure
Assists the Manager in monitoring and administering the Office budget for purchases and or rate management
Processes correspondence and requests for staff and management
Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed
Coordinates, schedules and sets up conferences and meetings for the Office/Section
Provides direction on personnel rules, travel requests/reimbursements, and other department policies, procedures
Reviews records and reports which require action and recommends solutions or courses of action
Performs special assignments, research, and report preparation
Proofreads reports and correspondences for staff
Qualification
Required
Candidates must be United States (U.S.) citizens or lawfully authorized alien workers
Knowledge of administrative principles and practices
Knowledge of office procedures and practices
Knowledge of the principles and techniques of effective communication
Skills in collecting, evaluating and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing
Skills in written and verbal communication
Skills in reading, interpreting, communicating applicable rules, regulations, policies and procedures
Ability to collect data relating to administrative functions such as human resources, purchasing or report writing
Ability to prepare correspondence and administrative reports
Ability to understand and apply applicable rules, regulations, policies and procedures
Ability to work independently
Ability to handle confidential information
Ability to plan, organize and coordinate work assignments
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others
Benefits
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
A variety of training opportunities
Employee Assistance Program (EAP)
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
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