Gila County · 15 hours ago
Administrative Clerk Specialist
Payson, AZ
Full-time
Onsite
New Grad, Entry LevelGila County is seeking an Administrative Clerk Specialist to provide administrative support for the Adult and Juvenile Probation divisions. The role involves various administrative functions including data processing, document preparation, and communication tasks.
Government Administration
Responsibilities
Provide administrative support for both the Adult and Juvenile Probation divisions and assist officers and administrators in daily activities
Fulfill administrative functions for the department in relation to data processing, accounting and communications
Generate documents, maintain data, reconcile credit card statements and assist in budget preparation
Maintain and update client data in adult and juvenile case management systems; perform quality assurance duties and resolve discrepancies
Prepare, modify and proofread court documents, reports, forms, emails, spreadsheets, meeting minutes, memoranda and newsletters
Copy, scan, fax and mail court documents, notices, and other correspondence; file court documents with the Clerk of the Superior Court and distribute to appropriate parties
Reconcile invoices with credit card statements; accept and process Intensive Probation Supervision payments; reconcile client financial accounts with Tax Intercept Program database; troubleshoot and resolve any issues
Purchase office supplies, furniture, and other office materials; maintain office supply inventories
Schedule departmental equipment and vehicle maintenance, generate repair orders and update information on systems
Organize and schedule meetings and special events; conduct and participate in special projects and committees
Answer, screen and transfer phone calls; open, sort and distribute incoming correspondence; handle requests for information and data; receive and direct visitors and clients
May act as Court Clerk in specialized hearings; prepare contracts/directives for clients; record court orders; may assist in preparation of departmental budgets; may assist in follow-up of victim contacts and track restitution compliance on probationers; may serve as back-up dispatcher for the department
Perform other duties as assigned
Qualification
Required
Provide administrative support for both the Adult and Juvenile Probation divisions
Assist officers and administrators in the daily activities of the organization
Fulfill administrative functions for the department in relation to data processing, accounting and communications
Generate documents, maintain data, reconcile credit card statements and assist in budget preparation
Maintain and update client data in adult and juvenile case management systems
Perform quality assurance duties and resolve discrepancies
Prepare, modify and proofread court documents, reports, forms, emails, spreadsheets, meeting minutes, memoranda's and newsletters
Copy, scan, fax and mail court documents, notices, and other correspondence
File court documents with the Clerk of the Superior Court and distribute to appropriate parties
Reconcile invoices with credit card statements
Accept and process Intensive Probation Supervision payments
Reconcile client financial accounts with Tax Intercept Program database
Troubleshoot and resolve issues
Purchase office supplies, furniture and other office materials
Maintain office supply inventories
Schedule departmental equipment and vehicle maintenance
Generate repair orders and update information on systems
Organize and schedule meetings and special events
Conduct and participate in special projects and committees
Answer, screen and transfer phone calls
Open, sort and distribute incoming correspondence
Handle requests for information and data
Receive and direct visitors and clients
May act as Court Clerk in specialized hearings
Prepare contracts/directives for clients
Record court orders
May assist in the preparation of departmental budgets
May assist in the follow-up of victim contacts and track restitution compliance on probationers
May serve as back-up dispatcher for the department
Perform other duties as assigned
Company
Gila County
Covering 4,796 square miles, Gila County has always been a great place to live, work and play.
Founded in 1881
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase