Intelligent Office · 20 hours ago
Receptionist/Administrative Assistant
Tucson, AZ
Full-time
Onsite
New Grad, Entry Level
$16/hr - $17/hrIntelligent Office is a well-established franchise in the phone/reception and executive office field. They are seeking a proactive full-time team member to handle various administrative tasks, provide excellent customer service, and support office operations.
AccountingAdviceConsultingOffice AdministrationRental
Responsibilities
Answering a multi-line phone system for several dozen companies
Follow a detailed call handling procedure for each client
Scheduling Appointments, filling out intake forms and taking messages
Sorting and filing mail, mail scanning and uploading
Logging packages and client drop-offs
Greeting visitors and clients to the office in a professional and friendly manner
Data entry and programming phone software
Administrative duties such as ordering and maintaining supplies for the office, light cleaning of conference rooms and main areas, maintaining a filing system and tracking client usage
Responding promptly to emails and messages
Programming new client services
Witness and Notarize documents for clients
Representing the business with a positive attitude and professional appearance
Qualification
Required
Proactive person
Pride and ownership in contribution
Ability to answer a multi-line phone system for several dozen companies
Follow a detailed call handling procedure for each client
Scheduling appointments, filling out intake forms and taking messages
Sorting and filing mail, mail scanning and uploading
Logging packages and client drop-offs
Greeting visitors and clients to the office in a professional and friendly manner
Data entry and programming phone software
Administrative duties such as ordering and maintaining supplies for the office, light cleaning of conference rooms and main areas, maintaining a filing system and tracking client usage
Responding promptly to emails and messages
Programming new client services
Witness and notarize documents for clients
Representing the business with a positive attitude and professional appearance
Outgoing, friendly personality
Great multi-tasking skills
Willingness to learn
Reliable
Team player
Intermediate Microsoft Office Suite skills with a focus on Word and Excel
Strong attention to detail and follow-through
Initiative
Organization skills
Positive attitude
Bilingual (Spanish)
Call experience
Customer service experience
Strong verbal and written communication
Customer service focus
Ability to handle difficult clientele
Ability to become a notary
Good with interruptions
Ability to sit for long periods of time and look at a computer screen
Ability to carry up to 25 pounds
Benefits
Paid Time Off and Sick Leave
Healthcare (Medical, Dental and Vision)
Long-Term Disability and Life Insurance
401k (matched to a certain percentage)
Paid Holidays
Strictly Monday to Friday, no weekends, no nights
Opportunities for growth
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance
Company
Intelligent Office
Intelligent Office provides virtual office solutions in North America.
Founded in 1995
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2024-01-08Acquired
Leadership Team
Ryan Harris
Managing Partner - CEO
Amy Danson
Managing Partner - COO
Recent News
2025-11-04
24-7 Press Release Newswire
2025-07-07
Washington Business Journal
2025-01-10
Company data provided by crunchbase