Gliden Industries, LLC · 11 hours ago
Executive Administrative Assistant
Southlake, TX
Full-time
Onsite
Entry Level
2+ years expGliden Industries is a General Contractor based in Southlake, Texas, specializing in exceptional construction services for institutional clients. They are seeking an Executive Administrative Assistant to provide high-level administrative support, manage communications, and facilitate office management for the team.
Hiring Manager
Amanda Rush, CPA
Responsibilities
Exemplifies the company’s culture, vision, and values in daily work
Brings a respectful, team-first approach and the ability to collaborate and build positive relationships
Approaches challenges with humility, accountability, and a solutions-oriented mindset
Answer and route incoming calls
Manages day-to-day calendars, including arranging meetings, conference calls, travel etc. Ensures timely and efficient changes (updates, additions & conflicts) in schedules and communication across key participants
Coordinates and manages set up for meetings including scheduling meetings, confirmation of venue (conference rooms, off site venue etc.), compiling and distributing relevant information regarding call in #s, agendas, conference rooms, securing and assisting with AV set up, arranging catering, and set up & clean-up of rooms, as necessary
Work closely with the company President as the primary Executive Assistant as well as supporting 2-3 other Executives in the office
Interact with customers and colleagues by phone and in person to provide accurate and timely feedback for all requests
Act as a front line greeter and host to all customers/others that arrive at the office
Manage parking and building access
Maintains employee kitchen area by stocking supplies such as paper/plastic products, cleaning supplies and small food items
Maintains all office equipment and office building maintenance by ordering supplies and placing service calls
Run errands, i.e., FedEx, UPS, postal service, lunch orders, etc
Strong creative problem-solving and the ability to think outside the box
Communicates clearly, professionally, often, and in an effective manner
Timely in all aspects, including personal time management
Organize and assist the process of special projects as needed
Qualification
Required
Minimum (2) years' experience in a Administrative Role
High School Diploma or GED required with necessary experience
Strong written and oral communication skills
Time management and ability to meet deadlines
Technical skills including MS Office Suite
Ability to work within and coordinate at every level of an organization
Proactivity and self-direction
Knowledge of office management systems and procedures
Ability to work independently with minimal supervision
Proven ability to thrive in a fast-paced environment, with high tolerance for ambiguity, complexity, and constant change
This position is not remote and is required to be in office
Preferred
Bachelor's
Company
Gliden Industries, LLC
Gliden Industries specializes as a General Contractor Serving K-12, Healthcare, and institutional sectors.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase