The Opportunity Alliance · 1 day ago
Executive Administrative Assistant
South Portland, ME
Full-time
Hybrid
Entry Level
$23/hr - $25/hr
2+ years expThe Opportunity Alliance is a dynamic Community Action Agency providing integrated community-based and clinical programs in Maine. They are seeking a compassionate and organized Executive Administrative Assistant to support the Behavioral Health Home program, ensuring smooth office operations and effective communication among teams.
CommunitiesEducationHealth CareMental HealthNon ProfitSocial AssistanceWellness
Responsibilities
Support the Behavioral Health Home (BHH) program by ensuring that the office runs smoothly, reception is timely and supportive, and equipment is in working order
Monitor and contribute to the success of the whole program by prioritizing administrative tasks to meet program goals
Maintain strong working relationships with other departments at TOA including IT, HR, CQI, Finance, Facilities and Operations
Work closely with the Director by maximizing resources, responding to arising situations and following through on work plans
Qualification
Required
High School Diploma required with 2-3 years' experience in a community mental health office, medical office or other professional setting and electronic records experience required
Knowledge of diverse cultures and issues of poverty are important
Demonstrated computer competency including Microsoft Office products, Excel and typing 40 wpm required
Knowledge of general business procedures, organizational and professional communication skills, ability to prioritize work, ability to operate telephone systems, experience in a fast-paced environment with multiple demands, ability to multi-task
Must be able to able to successfully pass a criminal background, child protective service check & sex offender check
Must not be on the state or federal suspension and disbarment list
Must be able to exert moderate physical effort with occasional standing, walking, reaching, stooping, bending, kneeling, crouching, typing and frequently lift and carry material weighing up to 25 pounds
Driving may be necessary to attend meetings and trainings but is not a primary and essential job responsibility
Preferred
Associate's Degree or higher in business or human services related field and 1-2 years' experience in a community mental health office, medical office or other professional setting and electronic records experience preferred
Benefits
Generous paid time off accrual
9 paid holidays per calendar year and up to 3 floating holidays per calendar year
Excellent medical benefits at very reasonable cost
Dental and Vision insurance options
Agency paid basic life insurance and STD & LTD disability insurances
403(b) retirement with a generous agency match (all employees are eligible)
Tuition Reimbursement – offered once per year through an application process
The Opportunity Alliance (TOA) is a qualified employer under the Public Service Loan Forgiveness (PSLF) program.
Company
The Opportunity Alliance
The Opportunity Alliance is a nonprofit organization that offers community building, education, mental health, and wellness programs.
201-500 employees
H1B Sponsorship
The Opportunity Alliance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2021 (1)
Funding
Current Stage
Growth StageLeadership Team
Fhiwa Ndou
Consultant, Project Manager — Partners for Thriving Youth
Tara Rivera, M.A., C.L.C.
Community School Family Partnerships Coordinator with South Portland Middle School
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