Gilead Sciences · 18 hours ago
Sr Administrative Coordinator
San Francisco Bay Area
Full-time
Onsite
Senior Level
$127K/yr - $164K/yr
5+ years expGilead Sciences is dedicated to creating a healthier world by tackling diseases and developing therapies to improve lives. The Senior Administrative Coordinator will support top executives in the FP&A department, contributing to operational efficiency and providing comprehensive administrative support.
BiopharmaBiotechnologyHealth CareManufacturingPharmaceutical
Responsibilities
Understand the goals and objectives of FP&A to contribute to its attainment and to help implement them into the culture of the department
Resource to other administrative assistants and is cross trained to provide backfill support
Strategically analyze business operational processes by gathering data to implement solutions; streamline procedures and update policies as needed. Strong organizational skill is required
Experienced and comfortable dealing with high level executives as well as others in a professional manner. Customer service oriented
Proactively helpful and supportive to all stakeholders. Can do attitude. Solutions oriented, while providing clear justifications
Work under minimal supervision while receiving occasional direction from manager to perform non-routine job responsibilities and duties
Provide full range of administrative support for the Senior Vice President, FP&A and VP, Commercial Finance and overall coordination across the global team
Proactively maintain daily calendars for SVP and VP, including schedule changes and conflicts
Effectively prioritize workload and independently resolve conflicts related to meeting multiple deadlines
Plan, coordinate, and implement large number of events, including catering, of various types and sizes, such as department meetings, team building events and other meetings
Organize travel arrangements, prepare full travel agenda, and include pertinent travel/event material package for SVP and VP
Schedule interviews, which may include travel arrangements for non-local candidates
Proactively coordinate and facilitate leadership team meetings; provide limited PowerPoint support for meetings, as needed
Efficiently manage multiple ad hoc projects of various sizes, while delivering results within timeline. Strong project management and multitasking skill is required
Requires proficient computer skills in Microsoft Office Suite (Word, Excel and PowerPoint)
Strong written & verbal communication
Qualification
Required
MA/MA and 0+ years relevant experience; OR
BA/BS and 2+ years relevant experience; OR
AA and 4+ years of relevant experience; OR
High School diploma and 5+ years of relevant experience
Strong organizational skill is required
Strong project management and multitasking skill is required
Requires proficient computer skills in Microsoft Office Suite (Word, Excel and PowerPoint)
Strong written & verbal communication
Preferred
Possesses the ability to multi-task activities with significant business impact and prioritize effectively with minimal direction in the face of ambiguity
Demonstrates strong judgment in appropriately dealing with sensitive and confidential information
Effectively organizes team resources around top priorities and influences to get things done
Strong business acumen and demonstration of business knowledge
Anticipates business needs and identifies focus areas in support of business objectives
Exercises discretion to make decisions on behalf of the leader/organization on areas of influence
Acts as a team player that collaborates and networks both within and outside of specific site/function/geography
Benefits
Discretionary annual bonus
Discretionary stock-based long-term incentives (eligibility may vary based on role)
Paid time off
Company-sponsored medical, dental, vision, and life insurance plans
Company
Gilead Sciences
Gilead Sciences is a biopharmaceutical company that discovers, develops, manufactures and commercializes therapies for critical diseases.
10001+ employees
H1B Sponsorship
Gilead Sciences has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (269)
2024 (241)
2023 (222)
2022 (208)
2021 (235)
2020 (187)
Funding
Current Stage
Public CompanyTotal Funding
$4.41BKey Investors
Abingworth
2024-11-13Post Ipo Debt· $3.5M
2024-02-29Post Ipo Equity· $210M
2023-09-07Post Ipo Debt· $2B
Leadership Team
Keeley Wettan
Senior Vice President, Legal
Patrick Loerch
Senior Vice President, Clinical Data Science
Recent News
EIN Presswire
2026-02-02
2026-02-02
2026-01-23
Company data provided by crunchbase