Houston Children's Charity · 8 hours ago
Office Administrator & Operations Manager
Houston, TX
Full-time
Onsite
Mid LevelHouston Children’s Charity is an established nonprofit organization seeking an Office Administrator & Operations Manager to support the organization through an exciting period of growth. The ideal candidate will ensure smooth, efficient daily operations and provide essential administrative, facilities, and organizational support.
Non Profit
Hiring Manager
Elizabeth Wright Fisher
Responsibilities
Oversee daily office operations to ensure an efficient, well-functioning work environment
Manage the donor database, perform gift processing, and assist with donor acknowledgements in a timely and accurate manner
Answer and screen phone calls; provide information, respond to inquiries, and fulfill requests as needed
Evaluate administrative processes and procedures; recommend and implement improvements to enhance efficiency and reduce costs
Maintain digital and physical filing systems, ensuring documents are organized, accessible, and compliant with retention policies
Oversee the purchase and inventory of office equipment, furnishings, and supplies
Serve as the primary point of contact for office vendors, including IT support, cleaning services, security, and equipment maintenance
Monitor and maintain office technology, including printers, copiers, phones, and basic troubleshooting before escalating to IT
Manage rental contracts for HCC’s office and warehouse spaces
Assist with administrative aspects of human resources, including maintaining personnel files, coordinating onboarding paperwork, and supporting benefits administration
Track and maintain staff PTO and vacation records, ensuring accurate documentation and timely updates
Maintain insurance records for employee health insurance and property/event/volunteer insurance
Support legal and compliance needs by coordinating with external counsel when necessary and maintaining required documentation
Assist with preparation and organization of materials for the annual tax audit and quarterly/annual tax filings
Work closely with the CEO, Chairman of the Board, Development Committee, and accounting team to ensure accurate expense tracking and support revenue reporting
Assist in preparing the annual budget for approval by the President & CEO
Manage expenditures within the Board-approved budget and maintain accounting records, including P&L tracking for events
Provide operational support for HCC’s programs, including: A Better Night’s Sleep, Back2School, Adopt-A-Family, Chariots for Children, HCC Closet, Houston Children’s Charity Family Emergency Fund at Texas Children’s Cancer Center, Annual Toy Distribution
Assist in assessing community needs and support the development of new programs as appropriate
Prepare resource materials, reports, and documentation for Board and committee meetings
Assist committee chairpersons by providing information, scheduling support, and meeting coordination
Qualification
Required
Ability to learn and use DonorPerfect
Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
Exceptional organizational skills with the ability to manage multiple tasks and maintain strong attention to detail
Excellent written and verbal communication skills
Strong results-oriented work ethic with the ability to meet deadlines
Donor and volunteer service mindset
Energetic, flexible, and collaborative team player
Company
Houston Children's Charity
Houston Children's Charity's mission is to improve the lives of underprivileged, abused, and handicapped children in Greater Houston.
Founded in 1996
2-10 employees
Funding
Current Stage
Early StageTotal Funding
unknownKey Investors
Spirit Charitable Foundation
2022-06-13Grant
Leadership Team
Laura Ward
President & CEO
Recent News
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