The Massachusetts Executive Office of Labor and Workforce Development (EOLWD) · 19 hours ago
Administrative Assistant – YAD Springfield
United States-Massachusetts-Boston-75 Federal Street
Full-time
Onsite
Entry Level
1+ years expThe Massachusetts Executive Office of Labor and Workforce Development (EOLWD) is seeking an Administrative Assistant for the Youth Advocacy Division in Springfield. The role involves providing administrative support to attorneys in a busy public defender trial office, ensuring efficient case management and client interaction.
Government Administration
Responsibilities
Providing administrative support, including opening and closing cases, running conflict checks, filing, copying, scanning, and handling correspondence
Word and data processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc
Confirming appointments and greeting clients, witnesses, families, and other individuals involved in cases at the front desk of the office
Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary
Providing telephone and reception services
Assisting the maintenance of the electronic client and case files and updating the attorney and case databases as necessary
Assisting with statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected
Planning, coordinating, and calendaring meetings and events
Assisting with other projects to improve the quality of legal representation and to enhance client services
Other duties as assigned
Qualification
Required
Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:
An Associate's or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed
Applicants must also have access to home internet access sufficient to work remotely
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Strong communication, organizational, and detail skills
Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member
Ability to maintain confidentiality and to exercise considerable judgment and discretion
Flexibility, and strict adherence to confidentiality
Preferred
Typing skill of 50 to 60 wpm preferred
Legal office experience is preferred
Foreign language skills are strongly preferred
Company
The Massachusetts Executive Office of Labor and Workforce Development (EOLWD)
The Executive Office of Labor and Workforce Development cultivates a skilled workforce across industries, provides economic stability for workers affected by job loss, injury, or illness, and upholds standards for safe working conditions.
1001-5000 employees
H1B Sponsorship
The Massachusetts Executive Office of Labor and Workforce Development (EOLWD) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (2)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Adriana León
Chief Financial Officer
Tony Fantasia
Chief Information Officer
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