eTeam · 9 hours ago
Office Administrator
Providence, RI
Contract
Onsite
New Grad, Entry Level
$20/hr - $22/hreTeam is seeking an Office Administrator to provide administrative and logistical support for events. The role includes scheduling, vendor management, inventory tracking, and ensuring compliance with safety standards during events.
Information Technology
Hiring Manager
Sukanya Kumari
Responsibilities
Scheduling: Coordinate complex calendars, team shifts, and room bookings via 25Live or similar campus systems
Vendor Management: Act as a point of contact for external vendors (rentals, catering, AV)
Inventory Tracking: Maintain and track event assets (furniture, signage, equipment) and flag maintenance needs
Data Integrity and Formatting Discipline: Adhere strictly to departmental standards for data entry, naming conventions, and document architecture. You must replicate established templates without unauthorized adjustments to ensure data remains compatible with team-wide systems
Real-Time Logistics: Update "Live" documents and setup checklists instantaneously as event variables change, ensuring the field crew always has the most current information
On-Site Assistance: Support the Supervisor and field team to ensure setup matches floor plans
Safety Compliance: Help monitor event setups to ensure they adhere to university safety standards and ADA accessibility requirements
Special projects as assigned
Inbox Management: Serve as a gatekeeper for the departmental email account; prioritize urgent requests and maintain a professional, "zero-inbox" philosophy
Customer Relations: Provide a high standard of customer service, answering questions and, where appropriate, following up with relevant info
Facilities Liaison: Initiate and follow up on work orders with the Facilities & Campus Operations shops (Carpentry, Electric, Custodial). Ensure clear communication between external trades and the Event Ops team to prevent bottlenecks
Adherence to Protocol: Execute tasks strictly according to the "University Grid"—a set of proven workflows designed for campus-wide safety and efficiency
On-Site Quality Control: Move across campus to verify that physical setups mirror the digital plans and meet ADA/safety requirements
Small-Team Agility: Support the Supervisor and field team during high-profile event phases (e.g., Commencement) with a "no task too small" attitude
Qualification
Required
Event logistics experience
Scheduling: Coordinate complex calendars, team shifts, and room bookings via 25Live or similar campus systems
Vendor Management: Act as a point of contact for external vendors (rentals, catering, AV)
Inventory Tracking: Maintain and track event assets (furniture, signage, equipment) and flag maintenance needs
Data Integrity and Formatting Discipline: Adhere strictly to departmental standards for data entry, naming conventions, and document architecture
Real-Time Logistics: Update 'Live' documents and setup checklists instantaneously as event variables change
On-Site Assistance: Support the Supervisor and field team to ensure setup matches floor plans
Safety Compliance: Help monitor event setups to ensure they adhere to university safety standards and ADA accessibility requirements
Inbox Management: Serve as a gatekeeper for the departmental email account; prioritize urgent requests and maintain a professional, 'zero-inbox' philosophy
Customer Relations: Provide a high standard of customer service, answering questions and, where appropriate, following up with relevant info
Facilities Liaison: Initiate and follow up on work orders with the Facilities & Campus Operations shops
Adherence to Protocol: Execute tasks strictly according to the 'University Grid'
On-Site Quality Control: Move across campus to verify that physical setups mirror the digital plans and meet ADA/safety requirements
Small-Team Agility: Support the Supervisor and field team during high-profile event phases
Technical Skills: MS Office and Google Suite
Excel skills can be basic
Company
eTeam
eTeam is a staffing agency that also provides payrolling services.
Founded in 1999
501-1000 employees
H1B Sponsorship
eTeam has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (36)
2024 (205)
2023 (11)
2022 (7)
2021 (24)
2020 (25)
Funding
Current Stage
Late StageTotal Funding
unknown2023-12-04Acquired
Leadership Team
Swetta Bhatt
CEO APAC & India
Aanchal Thakur
Chief Customer Officer
Recent News
2025-11-19
2025-08-21
Company data provided by crunchbase