Universal Music Group · 1 hour ago
Administrative Assistant
Nashville, Tennessee
Full-time
Onsite
Mid Level
3+ years expUniversal Music Group is the world’s leading music company, committed to artistry, innovation, and entrepreneurship. The Administrative Assistant will provide high-quality support to the Chief Creative Officer, requiring exceptional organizational skills and attention to detail in a fast-paced environment.
Audio Recording and ProductionMedia and EntertainmentMusicPublishing
Responsibilities
Provide high-quality administrative support in a demanding, fast-paced environment with tight deadlines
Extensive travel and meeting coordination/calendar management
Anticipate next steps; foresee and/or manage risk, conflicts, and problem areas
Manage incoming correspondence on behalf of the Executive via calls, emails, other, accurately and in a timely fashion
Maintain up-to-date awareness of the Executive’s obligations to proactively assist and/or anticipate needs
Anticipate and coordinate executive’s point-to-point travel needs as well as processing entertainment expenses and preparing itineraries
Maintain a strong working knowledge of artist roster, employees, and important external contacts
Invoicing and communicating directly with vendors for payment processing
Respond to changes quickly and proactively alter priorities when necessary
Regular meeting prep and coordination, including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
Process expense reports, ensuring that the correct coding is used; resolve payment issues
Draft communications (internal and external) on behalf of the CCO
Ensure that reports are effective, provided on a timely basis and subject to rigorous standards
Build and coordinate agendas and decks for internal and external meetings
Special project coordination requiring follow up and meeting of deadlines
Provide best in class hospitality and high level of service to guests to ensure a feeling of welcome and comfort
Plan, organize and execute industry and artist events
Additional duties and other projects as required
Qualification
Required
3-5 years of solid Administrative Assistant experience in entertainment
Self-starter with ability to prioritize and organize
Proactive in calendar scheduling and providing solutions
Adaptive, flexible and work under pressure
Strong organizational skills and highly attuned to the smallest of details
Ability to interact comfortably and effectively with external partners and clients, employees of the company at all levels including Executive Management
Great social and interpersonal skills
Strong technical skills: working knowledge of Microsoft Suite; Photoshop a plus
Ability to learn new software programs as necessary
Excellent written and verbal communication skills
Multi-task and have excellent follow-through
Ability to handle confidential information and keep information confidential
Overtime/accessibility on nights and weekends as needed
Business related degree or equivalent experience
Prior experience in or exposure to Music or Entertainment industry
Benefits
Comprehensive medical, dental, and vision coverage
Including 100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent
Company
Universal Music Group
Universal Music Group is a music-based entertainment company that offers music recording, publishing, and merchandising services worldwide. It is a sub-organization of Leviy Publishing.
10001+ employees
H1B Sponsorship
Universal Music Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (24)
2023 (14)
2022 (22)
2021 (18)
2020 (19)
Funding
Current Stage
Public CompanyTotal Funding
$8.65BKey Investors
William AckmanTencent
2023-06-06Post Ipo Debt· $802.31M
2021-09-21IPO
2021-06-21Secondary Market· $4.17B
Leadership Team
Devraj Sanyal
Chairman & CEO, Universal Music Group, India & South Asia; SVP Strategy "AMEA"
Timothy Xu
Chairman and CEO
Recent News
Digital Music News
2026-01-24
Digital Music News
2026-01-23
Company data provided by crunchbase