University of North Florida · 13 hours ago
Human Resources Administrative Specialist
Jacksonville, FL
Full-time
Onsite
Mid Level
$21.29/hr - $21.29/hr
4+ years expThe University of North Florida is seeking a Human Resources Administrative Specialist to provide administrative and clerical support to the Employment and Front Desk Teams of Human Resources. The role involves coordinating onboarding processes, supervising front office staff, and managing web content for the department.
EducationHigher EducationUniversities
Responsibilities
Coordinate implementation and administration of onboarding and new employee orientation processes. Coordinate remote onboarding as requested
Verify identity for fingerprint kiosk access and troubleshoots kiosk issues
Coordinate Level II background check renewals
Support background check processing for camps
Assist Immigration Services Manager for I-9 administration
Ensure I-9 completion and compliance, including E-Verify case management
Conduct regular audits and reporting of I-9 system
Communicate with employees regarding I-9 amendments, reverifications, and E-Verify
Prepare for New Employee Orientation (packets, communications, presenter coordination)
Verify readiness of orientation attendees with Employment team
Maintain onboarding web calendar
Coordinate hiring and supervision of front office staff and student workers including time and attendance
Manage customer care processes
Assist in distributing work and project assignments so student workers are productive
Handle incoming calls, emails, and Service Now cases, and visitors
Manage and edit department’s web content
Ensure compliance with web accessibility standards for webpages and documents
Provide clerical and operational support to other HR staff or VP for Administration & Finance Office as needed
Coordinate update of Service Now teams in system and Phone tree as needed due to turnover or personnel changes
Participate in annual Service Award Recognition Committee
Generate and follow up on service work orders
Submit key requests
Update department signature cards
Order office supplies in coordination with unit budget personnel
Update university labor law posters as requested
Coordinate meetings as requested
Attend meetings as needed
Qualification
Required
Bachelor's degree or a high school diploma and 4+ years of relevant experience
Equivalent combination of education and experience pursuant to Fla. Stat. 112.219
This position requires a background check
This position may also require a credit check
The incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse
Company
University of North Florida
University of North Florida is a school in Jacksonville.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$7MKey Investors
Parkinson's FoundationU.S. Department of Education
2023-07-25Grant
2023-02-27Grant
2022-09-22Grant· $7M
Leadership Team
Kimberly Mayer
Chief Research Officer (CRO)
Recent News
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