USAJOBS · 15 hours ago
File Supervisor (File Room/Scanning Supervisor)
Kansas City, Missouri, USA
Full-time
Hybrid
Entry, Mid Level
$51K/yr - $51K/yr
1+ years expKansas City VA Medical Center is part of the Department of Veterans Affairs, and they are seeking a File Supervisor for the Scanning Section of the Health Information Management Service. The role involves supervising file room and scanning activities, maintaining and storing medical records, and ensuring compliance with relevant policies and standards.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
File Supervisor is responsible for the daily operation of the Medical Records Scanning and File Room unit
Plans for, organizes, administers, and directs how the work will be accomplished for the organization
Expected to assure that all subordinates are functioning at or above a fully successful level for the unit to provide the expected support to other sections, services, Veterans and others with whom there is contact
Follows directives in a timely and accurate manner and does not wait until the deadline to ask clarifying questions
Plans and directs programs that provide total support services functions that require the application of highly specialized knowledge and skills
Establishes and keeps current unit procedures relative to record retrieval, record tracking, scanning/importing, purging and retirement of records and basic file room and record maintenance based on procedures outlined applicable national and local policies
Provides direct supervision to the lead file clerk, twelve (12) file clerks, and contracted staff
Establishes, implements and monitors a quality assurance (QA) program within the unit
Provides initial departmental overview training to new employees within one day of assignment
Qualification
Required
You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after 12/31/1959
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/13/2026
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs and other organizations
A full year of work is considered to be 35-40 hours of work per week
The work involves considerable walking, standing and bending in searching form various files
There is occasional lifting and carrying of such items as record boxes and bulky files
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications
Benefits
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience.
Company
USAJOBS
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