McGill University · 12 hours ago
Senior Administrative & Student Affairs Coordinator
Education Building
Full-time
Onsite
Mid, Senior Level
$31.19/hr - $38.65/hr
4+ years expMcGill University is a prominent educational institution, and they are seeking a Senior Administrative & Student Affairs Coordinator. This role involves coordinating and verifying the work of others, providing administrative support for student affairs activities, and assisting with the planning and coordination of departmental activities.
Higher Education
Responsibilities
Knowledge academic and administrative policies, regulations, and procedures in a postsecondary environment
Experience compiling, verifying, and updating timetables and academic calendars, and coordinating submissions to centralized scheduling systems
Organizes, distributes and verifies the work of others and participates in their training. Participates in ensuring the smooth functioning of the unit. Collects and presents factual information relating to area of responsibility, and recommends procedural changes to improve the effective functioning of the unit. Collaborates with supervisor and other staff in establishing work priorities. Follows-up on and ensures appropriate implementation of decisions made by supervisor
Acts as resource person regarding academic and administrative policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource persons to obtain and provide information on diverse and complex issues
Receives and provides detailed information and explanations to students. Controls enrollment in courses. Participates in the organization of admission and registration. Prepares, examines and verifies admission and registration files related to courses and programs. Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and residency and internship programs
Assists academic advisors in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits, and probationary status. Prepares and verifies files. Coordinates and schedules student interviews
Compiles information, verifies and updates timetables and calendar entries. Coordinates submission to central scheduling system and acts as a contact person for the unit. Maintains a current file of courses, calendars, programs, students and graduates
Identifies and verifies files of graduating students. Prepares forms requesting diplomas and lists of graduating students. Prepares documents for convocation, attends and assists with this event
Produces reports and statistics. Takes notes and types various documents such as correspondence, reports, memos, etc. Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, and annual reports. Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy. Signs certain documents
Schedules meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility
Qualification
Required
Knowledge academic and administrative policies, regulations, and procedures in a postsecondary environment
Experience compiling, verifying, and updating timetables and academic calendars, and coordinating submissions to centralized scheduling systems
Organizes, distributes and verifies the work of others and participates in their training
Acts as resource person regarding academic and administrative policies and procedures
Receives and provides detailed information and explanations to students
Controls enrollment in courses
Participates in the organization of admission and registration
Prepares, examines and verifies admission and registration files related to courses and programs
Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and residency and internship programs
Assists academic advisors in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits, and probationary status
Compiles information, verifies and updates timetables and calendar entries
Identifies and verifies files of graduating students
Produces reports and statistics
Takes notes and types various documents such as correspondence, reports, memos, etc
Schedules meetings, contacts participants and books meeting rooms
Demonstrated organizational and priority setting skills with proven ability to multitask and work under tight deadlines in a fast paced environment
Proven ability to compose correspondence and to proofread documents using appropriate spelling, grammar, punctuation and formatting
Must be resourceful, client focused and service oriented with a demonstrated ability to assist academic advisors, take initiative and problem-solve
Demonstrated accuracy and attention to detail
Proven ability to coordinate arrangements for events and meetings
Demonstrated communication skills and a proven ability to transmit and receive information accurately both in writing and verbally
Demonstrated ability to work autonomously and as a member of a team
Demonstrated discretion in dealing with confidential information
Proficient in a PC environment using word processing, spreadsheets, presentation software, email and the Internet
Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing
DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies
Preferred
Experience working with Banner/Minerva SIS an asset
Benefits
Competitive benefits package (Health, Dental, Life Insurance) ***(if eligible)***
Defined contribution pension plan (with employer contribution up to 10%) ***(if eligible)***
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (1) day of remote work per week where the position permits
Company
McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Daniel Steele
Project Manager and Co-founder, Sounds in the City
Mohammad Osman
Industry Partnerships and Technology Transfer Manager
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