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West Virginia University · 7 hours ago

Time Collection Specialist - HSC Shared Services

Morgantown, WV

Full-time

Hybrid

Entry Level

1+ years exp

West Virginia University is currently accepting applications for a Time Collection Specialist in their HSC Shared Services Center. This role involves providing payroll support, collaborating with central units, overseeing timecard submissions, and ensuring accurate payroll processing for WVU employees.

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Responsibilities

Advise and provide payroll support for WVU colleges, schools and units

Collaborate with and supports the Payroll Unit in the Division of Finance

Collaborate with members of the Work Force Administration area of SSC after an employee is onboarded to confirm set up and resolve any outstanding questions

Oversee and correct timecard submissions in MyTime for all academic and non-academic departments

Follow up with supervisors when time cards are incorrect or not entered

Review timecards to ensure the proper number of hours have not been exceeded (students, part-time, etc.)

Set up or changes labor distribution lines

Review use of leave and confirms that it is accurate, and work with Work Force Administration and units in Talent and Culture to work through leave challenges

Review of other time reported (CTO, OT, etc.)

Key labor distribution adjustments into MAP

Create fringe adjustments in accordance with LDAs completed

Ensure pay amounts are correct prior to processing time on the bi-weekly schedule

Provide guidance in using systems

Resolve problems when customers need support with financial transactions

Collaborate with other team members and the manager to maintain up to date procedures for the unit as technology and other work continues to change

Maintain an understanding on use of the knowledgebase and how to obtain answers from it

Maintain an understanding of the Board of Governors rules and other departmental WVU policies

Other administrative duties as assigned, including supporting other activities within the Financial Management area of the SSC

Qualification

Payroll supportMicrosoft OfficeWindows applicationsTimecard managementTechnology utilizationCommunication skillsProblem solvingAttention to detailConfidentiality

Required

Associate or bachelor's degree in business, secretarial or technical training related to the position

A minimum of one (1) year of the following experience with a bachelor's OR a minimum of three (3) years of experience with associate degree: Must be able to communicate well and work with a variety of constituencies

Strong computer experience including Microsoft office

Must be proficient in Windows-based applications and have strong internet skills

Any equivalent combination of related education and/or experience will be considered

All qualifications must be met by the time of employment

Communicates effectively, both orally and in writing. Listens to others and effectively comprehends information

High degree of integrity, ethical practices, tact and ability to be direct and influence others while remaining diplomatic

Ability to read and understand procedures

Dependable; strives to be at work when scheduled

Resourceful; able to search for accurate answers

Must be able to maintain confidentiality

Ability to learn and utilize technology, such as Mountaineer Marketplace and MyExpense

Benefits

37.5-hour work week

13 paid holidays (staff holiday calendar)

15 annual leave (vacation) days per year or more based on years of service (employee leave)

18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)

WVU offers a range of health insurance and other benefits

401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.

Wellness programs