Proskauer Rose LLP · 9 hours ago
Legal Executive Assistant
NYC Metro Area
Full-time
Hybrid
Entry Level
$55K/yr - $75K/yr
1+ years expProskauer Rose LLP is a leading global law firm known for its pragmatic and business-savvy approach. They are seeking a highly organized Legal Executive Assistant to support their Private Client Services department with various administrative tasks and document preparation.
Financial ServicesInformation TechnologyLegal
Responsibilities
Generate, prepare, and organize documentation and forms requisite to the Private Client Services department, such as wills, codicils, agreements, amendments, trusts, powers, designations, distribution provisions, etc
Prepare certified excerpts of trust documents; assemble execution and post-ex documents and affix appropriate backing
Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft utilizing MS Word. Proofread all documents for accuracy and completeness
Open new client matters and request conflict checks. Generate new files and ensure filing is kept current
Prepare files to be closed utilizing proper records storage procedures
Maintain up-to-date listing of client/matter names and numbers for attorneys
Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel
Coordinate attorney travel schedules, transportation, and accommodations
Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
Build client relationships by courteously communicating with clients and co-workers
Work as part of a secretarial team and provide assistance to attorneys
Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc
Demonstrate the highest level of confidentiality with client and attorney information
Prepare expense reports via Chrome River system and submit as appropriate
Enter attorney time and review entries in Intapp
Liaise with Client Operations team for Partner billing matters
Other projects and duties as assigned
Qualification
Required
Bachelor's Degree
1-3 years of administrative or legal experience, experience with trusts and estate planning a plus
Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software
Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
Multi-task and manage priorities effectively
Discretion when dealing with confidential matters
Exceptional follow-up and follow-through skills
Available to work overtime as needed
Company
Proskauer Rose LLP
Clients turn to Proskauer when a matter demands excellence and innovation.
1001-5000 employees
H1B Sponsorship
Proskauer Rose LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (20)
2024 (11)
2023 (9)
2022 (13)
2021 (10)
2020 (13)
Funding
Current Stage
Late StageLeadership Team
J
James Howe
Partner
Jay Tai
Partner / Former Member, Executive Committee
Recent News
2026-01-22
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2026-01-17
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2025-11-21
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