Boise State University School of Nursing · 5 hours ago
Director of Gifts and Records
Boise, ID
Full-time
Onsite
Lead/Staff, Director/Executive
$81K/yr - $101K/yr
5+ years expBoise State University School of Nursing is seeking a Director of Gifts and Records to oversee the administration and management of philanthropic gift record processing for the Boise State Foundation. The role involves managing a team responsible for the accurate recording, maintenance, and documentation of private gifts and grants, while ensuring compliance with university and IRS regulations.
Higher Education
Responsibilities
Provide strategic direction and oversight for the Gift Handling & Administration team. Thoughtfully manage, develop, and coach the team to achieve organizational goals. Promote cross-training for Gift Handling staff to maintain specialization and provide separation of duties while load balancing resources to provide capacity to meet changes in demand or during periods of vacancy or PTO
Oversee daily gift processing workflows to ensure accuracy, efficiency, and compliance with university and IRS regulations
Design and produce specialized reports on high-volume donors, in coordination with the Development Team to track transaction activity, validate data accuracy, and deliver actionable insights for advancement operations
Implements and monitors internal controls to safeguard data integrity and minimize risk in gift handling operations
Collaborate with Advancement Services and IT teams to enhance systems, reporting tools, and automation for improved efficiency
Develops and maintains documentation, training, and standard operating procedures for gift processing and reporting functions
Responsible for daily, monthly, and other ad-hoc reports as well as donor receipting and acknowledgments
Work closely with the Foundation finance team to post and reconcile gift and pledge transactions to the financial accounting system of record (Blackbaud Financial Edge NXT). Perform special assessments and audits as needed or requested. Identify and facilitate gift corrections and adjustments
Work with Development Directors, Stewardship, and Donor Relations to ensure high-quality, accurate, and timely gift acknowledgments and receipts
Maintain procedures supporting best practices, ethical and professional research standards, leveraging technology, data integrity, and data security
Build and maintain relationships with Foundation and affiliated organization colleagues to maintain awareness of donor preferences and intent, gift designations, and fund attribution as well as to serve as the first point of contact for inquiries and research regarding donor giving records
Oversee management of and provide input and approval for the Foundation's Gift Agreement process and pledge record documentation
Perform other duties as assigned
Qualification
Required
Bachelor's Degree or Equivalent plus 5 Years of Relevant Experience, including 1 Year of Managerial Experience
Knowledge in leading and managing the execution of processes, projects and tactics within areas of responsibility
Excellent written and verbal communication skills with a clear understanding of the importance of confidentiality
Demonstrate the Boise State University Foundation's core values: Purpose Driven, Responsible, Relentless Excellence, and Collaborative
Demonstrates ability to confidently engage senior university leadership, high-level donors, and prominent alumni with professionalism
Self-motivated, results-driven leader, with the initiative and adaptability to thrive in a collaborative, team-based environment
Establishes departmental goals and objectives, supervising the Gift Handling team members
Experienced in managing sensitive donor communications and records, balancing discretion and transparency while upholding confidentiality and trust
Thorough knowledge of ethical standards and best practices in gift processing, with commitment to industry guidelines (e.g., ADRP, CASE)
Strong problem-solving abilities and be able to exercise independent initiative as appropriate. Attention to detail is critical
Well organized, self-motivated; able to work on multiple tasks simultaneously
Strong interpersonal communication skills and the ability to communicate effectively and efficiently with co-workers and constituents, in a highly professional manner
Results-oriented and goal driven
Demonstrates strong leadership and team management skills, fostering cross-functional collaboration across the organization and with campus partners
Demonstrated ability to handle financial instruments and sensitive financial documents ethically and appropriately
Experience in utilizing financial systems to extract and input data
Proficient in technology platforms, including Google Workspace, CRM databases, and other tools that support streamlined operations, calendar/timeline oversight, and best-practice delivery
Demonstrated knowledge of IRS regulations around gift recording and receipting, gift accounting practices and principles, and CASE guidelines
Preferred
Experience in higher education or non-profit industry in an advancement services/fundraising operations environment
Advanced degree or coursework in management and/or project management methodology
Prior experience with Blackbaud Raiser's Edge NXT or equivalent CRM platforms
Benefits
12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
11.96% University contribution to your PERSI retirement fund (Classified employees)
Excellent medical, dental and other health-related insurance coverages
Tuition fee waiver benefits for employees, spouses and their dependents
Company
Boise State University School of Nursing
Leader in nursing education with an on-campus BSN, online RN-BS completion, online graduate and post-graduate nursing programs
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase