Tata Consultancy Services · 15 hours ago
Executive Admin
Austin, TX
Full-time
Onsite
Mid, Senior Level
$45K/yr - $55K/yr
5+ years expTata Consultancy Services is a leading global IT services, consulting, and business solutions organization. They are seeking an Executive Admin to independently manage day-to-day administrative tasks, facility management, and ensure compliance with security and procurement processes.
Business Information SystemsConsultingInformation TechnologyIT Management
Responsibilities
Reception tasks
Reception Management
Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office
Receive & dispatch Fedex, UPS, DHL and other packages
Mail collection and distribution
Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings
Order & manage supplies (pantries, copiers, office supplies, etc.)
Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same
Maintain Seat Occupancy data
Create UPS Shipping label request
Arranging various events (in-house, as well as external) as requested by the location leadership (while abiding with all TCS Policies / Guidelines)
Billing and any other Admin duties that may be required / assigned by Supervisor from time to time
Administrative tasks
Facility Management: Hand ling all aspects of Facility Management (comprising of but not limited to Managing Security requirements, Housekeeping, Material Movement, Front Office Management, Inventory Management, Compliance Management etc.)
Security: Handling all aspects of Physical Security, including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage, analysis of CCTV and Security systems data, Electronic access functions involving assigning / revoking, reconciliation of data, report generation etc.), with a view to ensure implementation of and compliance with all Information & Security Policies
Procurement and Inventory Management – Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals
Purchase Functions: Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of TCS Purchase policies as enshrined in TCS Purchase Manual (including Negotiations, Vendor Management, Purchase Requisitions, Processing Payments etc
Audits: Ensure audit readiness of the location at all time by complying with and enforcing TCS Policies
Ensuring that the location complies with all statutory requirements, building codes etc
Others: Ensuring compliance and adherence to Work Environment Guidelines (WEG) and HSE Guidelines (TCS Processes which will be made available later)
Maintaining record of Health Safety Environment Data as per the TCS process to be able to go through internal/external audit
Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with TCS Policies
Coordination with Property Managers to ensure a conducive working environment on site and to ensure compliance with Statutory and building guidelines and for conduct of above drills
Ensuring 100 percent availability of all Safety, Security Equipment and other office systems / equipment
Ensuring policies relevant to material movement and Shipping are complied with
Coordination with various stake holders (both internal and external), regular liaison / interaction with TCS Senior Executives to understand project requirements and other aspects requiring Admin attention
Liaison with landlord and other stake holders at regular intervals to build a working relationship so as to be able to meet various TCS requirements
Making MIS for Expenses, Seat Occupancy, Seat Management, Budgeting, Provisioning, etc
Preparation of Annual and Quarterly Budget of the location in consultation with Location Admin Head and having the budget and expenses reviewed/approved by Head of Administration, NA
Monitoring budget utilization and invoice payment process. Create and update spreadsheets as required
Ensuring valid agreements are available for all vendors
Be available on site on all working days to ensure effective Administration of the premises
Undertake any role or task as assigned by Supervisor
Qualification
Required
Associate degree
Should possess excellent English communication skills (written & verbal)
Should have good computer skills: Microsoft Office (especially word, excel, power point etc.)
Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Safety, firefighting and fire control systems, (3) Physical security system and its integration with IT security policies / requirements, (4) Personnel management, (5) Purchase / Procurement processes, (6) Finance / Accounting processes etc
Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment
Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability
Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed
Preferred
5-10 years' experience in Administrative Function of a medium sized facility (> 300 associates)
Company
Tata Consultancy Services
Tata Consultancy Services is a business solutions company that specializes on information technology services and consulting.
10001+ employees
H1B Sponsorship
Tata Consultancy Services has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7880)
2024 (9690)
2023 (8537)
2022 (11159)
2021 (9813)
2020 (11984)
Funding
Current Stage
Public CompanyTotal Funding
unknown2004-08-25IPO
Leadership Team
K. Krithivasan
Chief Executive Officer & Managing Director
Aarthi Subramanian
President and Chief Operating Officer
Recent News
Business Standard India
2026-02-03
Business Standard India
2026-02-03
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