City of Westminster · 4 days ago
Administrative Aide (Part Time)
Westminster, CA
Part-time
Onsite
New Grad, Entry LevelCity of Westminster is looking for an Administrative Aide to support the community through various administrative tasks. The role involves maintaining records, assisting the public, and ensuring smooth department operations while providing excellent customer service.
Internet
Responsibilities
Performs a wide variety of routine administrative duties to support unit operations, including sorting, filing, and preparing records and basic reports, receiving, sorting, and distributing mail, and ordering and maintaining office and other related supplies
Maintains and updates unit record systems; enters and updates information with unit activity, inventory files, and report summaries; retrieves information from computer application systems as required
Performs a variety of customer services functions within the department
Performs records release and maintenance, including receiving, responding to, and entering requests and screening and forwarding telephone calls
Assembles and compiles information for a variety of departmental, State mandated, and statistical reports, including verifying accuracy and completion of reports and maintaining files
Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information
Provides general information regarding department policies, procedures, and regulations, including responding appropriately to complaints, requests for information, and requests for service in person and by telephone, forwarding written complaints against personnel, and coordinating work with other City departments
Composes, types, formats, and proofreads a variety of routine reports, letters, documents, and memoranda; checks drafts for punctuation, spelling, and grammar, and suggests corrections
Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail
Compiles information and data for administrative, statistical, and special reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials
Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information
Operates a variety of general office equipment, including teletype equipment and cash register
Provides research assistance to officers and other law enforcement personnel as requested
Performs other duties as assigned
Qualification
Required
Equivalent to the completion of twelfth (12th) grade; additional coursework in specialized public service, police science, or closely related field is desirable
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone
Ability to learn basic functions, principles, and practices of law enforcement agencies
Ability to learn to interpret, apply, and explain applicable Federal, State, and local codes, regulations, policies, technical processes, and procedures
Ability to learn techniques, methods, and processes of police record management and retrieval
Ability to learn police terminology and law enforcement codes
Ability to organize, research, and maintain technical and administrative files
Ability to enter data into a computer system and prepare written materials with sufficient speed and accuracy to perform the work
Ability to make accurate arithmetic and statistical calculations
Ability to file and maintain automated and hardcopy records with accuracy
Ability to establish and maintain a variety of filing, record keeping, and tracking systems
Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines
Ability to operate modern office equipment including computer equipment and specialized software applications programs
Ability to use English effectively to communicate in person, over the telephone, and in writing
Ability to use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
Benefits
Part-Time Employees participate in the Public Agency Retirement Services (PARS) in lieu of Social Security. Employees contribute 6.0% of their salary toward the plan and the City contributes 1.5% of salary as well.
Part-Time Employees are entitled to Paid Sick Leave in accordance with the Division of Labor Standards Enforcement 'Healthy Workplaces/Healthy Families Act of 2014 Paid Sick Leave'.
Company
City of Westminster
Westminster is a thriving community of safe neighborhoods and beautiful open space that is sustainable and inclusive.
Founded in 2003
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Paul Schmiechen
Chief Sustainability Officer
Company data provided by crunchbase