Collabera · 7 hours ago
Administrative Assistant IV
Cambridge, MA
Contract
Onsite
Senior Level
$25/hr - $28/hr
7+ years expCollabera is seeking an experienced Administrative Assistant IV to provide high-level administrative support to the Ventures team. This role requires strong organizational skills and the ability to support executives and cross-functional stakeholders in a fast-paced environment.
ConsultingInformation ServicesInformation Technology
Hiring Manager
Sakshi Malviya
Responsibilities
Provide comprehensive administrative support, including backup support to senior leadership as needed
Manage and coordinate executive and team calendars; proactively resolve scheduling conflicts
Research information and respond to email and phone inquiries with supervisor guidance
Draft, maintain, and distribute reports on Ventures team activities to cross-functional stakeholder
Ensure awareness of upcoming meetings, events, and priorities across teams
Maintain departmental files in compliance with corporate and government regulations
Utilize MS Office Suite and business-specific systems (e.g., Concur, SharePoint, travel and performance management systems)
Coordinate onboarding and office setup for new employees
Support event planning, meetings, and receptions, including logistics and execution
Train or coordinate work for new administrative assistants as needed
Qualification
Required
7+ years of administrative experience supporting executives
Intermediate to advanced proficiency in MS Office Suite, Concur, SharePoint, Visio or OrgPlus
Strong understanding of business processes and operational requirements
Highly adaptable, fast learner with a 'make it happen' mindset
Preferred
Some college education preferred
Prior experience in a pharmaceutical company or CRO strongly preferred
Some leadership or supervisory experience desired
Benefits
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Life insurance
Long-term disability insurance
Short-term disability insurance
Paid parking/public transportation
Paid time off
Days/hours of paid sick and safe time
Days/hours of paid vacation time
Weeks of paid parental leave
Paid holidays annually
Any additional benefits applicable
Company
Collabera
Collabera is an end-to-end information technology services and solutions provider helping clients align their business and IT strategies.
10001+ employees
H1B Sponsorship
Collabera has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (141)
2024 (93)
2023 (120)
2022 (186)
2021 (180)
2020 (146)
Funding
Current Stage
Late StageTotal Funding
$30M2006-05-04Series Unknown· $30M
Leadership Team
Lalit Sharma
CFO
Michael H. Abraham
Chief Financial Officer
Recent News
2024-04-09
2023-01-20
2022-04-19
Company data provided by crunchbase